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How do I give a guest/auditor access to my course?

There are three different types of access that you can give a guest to your course.

Normal Enrollment:

If an individual has never been enrolled in your course and is a current University of Texas student or employee, you can follow the steps outlined in the Enrolling a user tutorial.

If you tried to enroll a current UT student or employee, and received the message "No user matching the search criteria was found. Note that users who are already enrolled do not show up in the search results.", then this user is already enrolled or has been disabled in your course. Use the List/Modify Users to check if a student is already in the course. If the student is not listed then they are most likely disabled. A disabled user is an individual who registered for and then dropped your course. The system disables them to keep any grade records, assignments, etc. associated with the user.

If a user has dropped your course and is disabled, send that user's EID and course unique number to blackboard@austin.utexas.edu. You will receive an email once the EID has been reset in the course.

Guest UT EID Access:

Follow this link to create a guest UT EID. When the guest EID has been created, email blackboard@austin.utexas.edu with the following information.

You will receive an email once the appropriate permissions are given to the Guest EID. The EID will be active in Blackboard the next business day. Use the Enrolling a user tutorial to help you give this student access to your course.

Preview Access:

This type of access allows a guest who has an official EID to search the course catalog in Blackboard to find your course. The course catalog is located in the Courses Tab along the top banner. The individual can search by unique number, by instructor name, or by title keyword for your course and access the available course content, such as your syllabus area. This type of guest does not have access to any communication areas within the course.

To give this type of access:

  1. From the Control Panel under Course Options click on Settings
  2. On the Settings Page click on Guest Access
  3. Select Yes and click Submit
  4. Click OK, then click the next OK to return to the Control Panel
  5. In the Course Options section, click on Manage Tools
  6. On the Manage Tools page, click on Tool Availability
  7. In the Allow Guest column on the right, click on the selection boxes to allow guest access.
    Note: If there is a grey dot, guest access cannot be given in this area
  8. Click Submit, then click OK to return to the Control Panel
  9. Click on Manage Course Menu
  10. To allow or not allow guest access, click the Modify button to the right of each Content Area
  11. Either check or uncheck Allow Guest access

 

Please contact the ITS Help Desk by calling 475 - 9400 or by submitting a help request at http://www.utexas.edu/its/help/blackboard/.

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The information below refers to Blackboard version 8.
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