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Purchasing Office

Cooperative / Group Purchasing Programs

Cooperative and Group purchasing organizations allow those eligible to order under established contracts without additional formal bidding. As a state agency and an institution of higher education, The University of Texas at Austin is eligible to participate in many group and cooperative purchasing programs. The University of Texas System currently requires UT institutions to only use the following:

The University of Texas System Supply Chain Alliance – UTSSCA was created to expand the use of joint purchasing and explore new opportunities to leverage the collective size and strength of the UT System institutions through cooperative purchasing.

http://www.utsystem.edu/hea/supplychainalliance/homepage.htm

Educational & Institutional Cooperative (E&I) – E&I is a not-for-profit buying cooperative which provides goods and services to its members at the best possible value. The Cooperative is owned by its membership of more than 1500 tax-exempt colleges, universities, prep schools, hospitals, medical research institutions and hospital purchasing organizations located throughout the United States, including The University of Texas at Austin.

http://www.eandi.org

Premier, Inc. – Premier focuses on items required by healthcare organizations. The University of Texas at Austin is eligible to use their contracts.  Premier has established an authorization process for Premier members to allow shopping—not buying—by non-procurement staff members. Contact the Purchasing Office for instructions on how to obtain this authorization.

https://www.premierinc.com/

Department of Information Resources (DIR) – DIR is an agency of the State of Texas. Among their varied responsibilities, DIR must negotiate volume purchase agreements for quality products and services. All Texas state agencies are eligible to use these agreements.

http://www.dir.state.tx.us

Texas Procurement and Support Services (TPASS) – TPASS is a division of the Texas Comptroller of Public Accounts whose primary responsibility is to provide goods, services, and facilities to the State of Texas. One part of fulfilling this responsibility is establishing term contracts available to all Texas state agencies.

http://www.txsmartbuy.com/contracts

Texas Multiple Award Schedules (TXMAS) - TPASS also maintains the Texas Multiple Award Schedules (TXMAS); these contracts have been developed from contracts awarded competitively by the federal government or any other governmental entity of any state.

http://www.txsmartbuy.com/contracts

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Spotlights and Events

Exclusive Acquisition Justification (EAJ) Form Instructions and Samples**

Purchasing Procedure Update meeting

Purchasing Newsletter**

Procurement Guidelines Matrix**

Wish Lists in TxSmartBuy**

FY 15-16 Processing Dates**

Software License Agreement Intake Form*

Texas Comptroller’s Office Post Payment Audit**

Amazon.com to Charge Sales Tax for Texas Purchases

Meet our Office Supply Provider**

UT Market Training Resources

Change in Payment Process for Copier Leases in FY 2013-2014**

* Note: This document requires that you be able to view Word or Excel documents. If you do not have Microsoft Word or Microsoft Excel, a free viewer may be obtained from Microsoft.

**Note: PDFs are best viewed with Adobe Acrobat Reader 6.0 or later. Earlier versions may result in incomplete rendering of information. A free update of Adobe Acrobat Reader may be obtained from Adobe.