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Purchasing Office

Cooperative / Group Purchasing Programs

Cooperative and Group purchasing organization allow those eligible to order under established contracts without additional formal bidding. As a state agency and an institution of higher education, The University of Texas at Austin is eligible to participate in many group and cooperative purchasing programs, including the following. Provided the contracts were competitively advertised and addressed HUB requirements, no additional justification or bidding is required.

The Cooperative Purchasing Network – TCPN is available for use by all public and private schools, colleges, universities, cities, counties, and other government entities in the State of Texas.

Houston-Galveston Area Council (H-GAC) Cooperative Purchasing Program – through the Texas Interlocal Cooperation Act, local governments, states, state agencies and non profit corporations providing one or more governmental functions and services have access to contracts developed by H-GAC.

Western States Contracting Alliance – WSCA is an alliance of 15 states joining forces to get the quality goods and services at cost effective prices. This program focuses on state governments. Although Texas is not one of the original states forming WSCA, we are eligible for WSCA pricing.

US Communities – all government entities are eligible to use US Communities contracts, which focus on high use, high volume items.

BuyBoard – the BuyBoard was developed by the Texas Association of School Boards (TASB) along with the Texas Association of Counties and the Texas Municipal League. It is open to all local governments, nonprofits, and other political subdivisions of the state of Texas. School districts must be a member of TASB to participate.

The BuyBoard has established an authorization process for BuyBoard members to allow shopping—not buying—by non-procurement staff members. Contact the Purchasing Office for instructions on how to obtain this authorization.

Provista – focuses on items required by healthcare organizations. The University of Texas at Austin is eligible to use their contracts.

Educational & Institutional Cooperative (E&I) – E&I is a not-for-profit buying cooperative which provides goods and services to its members at the best possible value. The Cooperative is owned by its membership of more than 1500 tax-exempt colleges, universities, prep schools, hospitals, medical research institutions and hospital purchasing organizations located throughout the United States, including The University of Texas at Austin.

Department of Information Resources (DIR) – DIR is an agency of the State of Texas. Among their varied responsibilities, DIR must negotiate volume purchase agreements for quality products and services. All Texas state agencies are eligible to use these agreements.

Texas Procurement and Support Services (TPASS) – TPASS is a division of the Texas Comptroller of Public Accounts whose primary responsibility is to provide goods, services, and facilities to the State of Texas. One part of fulfilling this responsibility is establishing term contracts available to all Texas state agencies.

Texas Multiple Award Schedules (TXMAS) - TPASS also maintains the Texas Multiple Award Schedules (TXMAS); these contracts have been developed from contracts awarded competitively by the federal government or any other governmental entity of any state.

The Interlocal Purchasing System (TIPS) – TIPS is sponsored by the Region VIII Education Service Center and is available for use by all public and private schools, colleges, universities, cities, counties, and other government entities in the State of Texas. TIPS has competitively bid their contracts, and has followed the HUB guidelines of the State of Texas.

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Spotlights and Events

Purchasing Procedure Update meeting

Purchasing Newsletter**

Wish Lists in TxSmartBuy**

FY 15-16 Processing Dates**

Software License Agreement Intake Form*

Texas Comptroller’s Office Post Payment Audit** to Charge Sales Tax for Texas Purchases

Meet our Office Supply Provider**

UT Market Training Resources

Change in Payment Process for Copier Leases in FY 2013-2014**

* Note: This document requires that you be able to view Word documents. If you do not have Microsoft Word, a free viewer may be obtained from Microsoft.

**Note: PDFs are best viewed with Adobe Acrobat Reader 6.0 or later. Earlier versions may result in incomplete rendering of information. A free update of Adobe Acrobat Reader may be obtained from Adobe.