Purchasing Center Information

Purpose: The PPM screen contains commands that allow you to list all purchasing centers, enter required information for a purchasing center, and update default addresses for a purchasing center.

How to Use: The following commands are available on the PPM screen:

PP1 - List Purchasing Centers
This command lists all purchasing centers in purchasing center order. You may select individual purchasing centers from the list to view more detailed information.
PP2 - Purchasing Center Required Information
This command allows the Purchasing Office to update address information for a purchasing center. A letter indicating any changes is forwarded from the Purchasing Office to the Texas Building and Procurement Commission. This screen is only updatable by the Purchasing Office.
PP3 - Purchasing Center Default Addresses
This command allows a using department to update default addresses for a purchasing center. This information is automatically applied to all electronic purchasing documents generated by the specific purchasing center.
PP4 - Purchasing Centers by Name
This command allows easy identification of a purchasing center by the name of the department.
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Commodity Code Information

Purpose: The PCM screen allows you to search commodities by codes and keywords as well as display commodity information. A commodity class code is a three-digit number used to identify a category (or class) of items.

Example: The commodity class code for office supplies is '615'

How to Use: The following commands are available on the PCM screen:

PC1 - Search Contract Commodities by Codes
This command provides detailed entries of items available on state term contracts. There are three levels of classification for identifying commodities:
  1. Commodity class codes - The broadest level of classification, denoted by a three digit number. [ Example: Code #615 for office supplies ]
  2. Commodity category code - The next level below class codes. This level contains more detail about the goods. [ Example: Code #6153708 for file storage boxes ]
  3. Commodity Detail Code - This is the highest level of detail for requisition items. [ Example: Code #61537080345 for letter size file storage boxes ]
PC2 - Search Contract Commodities by Keyword
The PC2 command allows you to search for state term contract commodity codes using keywords. You may enter a keyword in the Misc field and press ENTER.
PC3 - Display Contract Commodity Information
The PC3 command allows you to display the state term contract commodity information.
PC5 - Display All Class & Item Codes of Description
The PC5 command displays the State of Texas Commodity Book Index, which includes item descriptions and assigned class and item codes. A class and item code is required for each item listed on a purchase order. You may either enter a starting word, a class, or a class and item code in the Misc field of the command line and press ENTER.

NOTE: The Commodity Book is available online at http://www.window.state.tx.us/procurement/tools/comm-book/.

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Purchasing Suppliers Information

Purpose: The PSM screen contains commands that allow you to identify and view bidder information. You can select a particular bidder and display detailed information about that bidder, including HUB status.

How to Use: The following commands are currently available on the PSM screen:

PS1 - (Not used for purchasing documents.)
PS2 - List Suppliers by UT Vendor Number
This command allows display of vendor information by the five-digit number assigned a state contract vendor. Provide the five-digit UT Vendor Number (found on the commodity record) in the Misc field and press ENTER. This information will allow identification of the vendor (including address, phone, mail code, etc.) for specific state contract commodities.
PS3 - List Bidders by Name
This command displays information about companies in alphabetical order. You may provide the name of the vendor in the Misc field the name of the vendor. (This command is extremely helpful in identifying HUB vendors.)
PS4 - List Bidders by Vendor ID
This command displays information about companies in Vendor ID (VID) order. You may provide the 11 or 14-digit vendor ID number in the Misc field.
PS5 - List Bidders by Class
This command displays all vendors who have indicated on a completed bid application/certification form that they wish to bid on this specific type of item. Enter the five digit class and item number for the commodity for which bidders are requested and then press ENTER.

PS5 displays detailed information about a bidder, including the address, vendor identification number, HUB information, State Highway Districts served, and Commodity Class Codes carried by that vendor.

PS5 also allows the user to update and display vendor performance evaluations.

PS7 - (Not used for purchasing documents.)


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The University of Texas at Austin
Purchasing Office
purchasing@austin.utexas.edu

Last Modified: 07/23/13 04:41:14 PM