Determine Which Form / *DEFINE Module to Use

 

  1. *DEFINE Documents PBO, PB3, PB4

    • All purchases regardless of dollar amount (excluding state contract)

  2. *DEFINE Document PB7

    • Items to be purchased from an automated state term contract (white pages of the contract book).

  3. Use the Non-Automated Contract Purchase Order Form (1-part, duplexed two-sided).

    • Items to be purchased from a non-automated state term contract (yellow pages of the contract book). There is presently no *DEFINE equivalent.

What You Need to Create Electronic Purchasing Documents:

  1. A purchasing center assigned to your *DEFINE office.
  2. Authorization for your *DEFINE office to use the purchasing module.
  3. A desk authorized to create purchasing documents.
  4. An internal (departmental) plan for routing purchasing documents.


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The University of Texas at Austin
Purchasing Office
purchasing@austin.utexas.edu

Last Modified: 2013.07.23 at 16:41