UT-Austin Purchasing: Purchasing Class Notes

PB7 - State Contract Clauses

001 INSIDE DELIVERY TO: _____________
002 INSIDE DELIVERY REQUESTED
003 AGENCY REQUESTS DELIVERY BY: _____________
004 FOR DELIVERY & INVOICE AFTER SEPTEMBER 1
006 PLEASE EXPEDITE
007 ALL SAME EMULSION NUMBER
008 AGENCY REQUESTS MINIMUM EXPIRATION DATE OF: _____________
UPON RECEIPT, IF AVAILABLE.
010 ACCT INFO: _____________
020 DO NOT DELIVER BEFORE: _____________
023 NOTE: _____________
024 SUPPLIER:
NAME: _____________
ADDRESS: _____________
CITY: _____________
STATE/ZIP: _____________
025 AGENCY REQUESTS AN EXPIRATION DATE OF AT LEAST _____ MONTHS AFTER DATE OF SHIPMENT, IF WITHIN CONTRACT PERIOD.
026 BLANKET ORDER
PERIOD COVERED: _____________
THRU: _____________
THIS IS A BLANKET ORDER FOR DELIVERY ON REQUEST. CONTRACTOR IS NOT TO ASSEMBLE OR SHIP ANY MATERIAL UNTIL NOTIFIED BY THE ORDERING AGENCY'S POINT OF CONTACT
028 DELIVERY THE WEEK OF: _____________
030 PLEASE PROVIDE CURRENT MSDS SHEET
031 PLEASE SUBMIT INVOICE IN DUPLICATE
033 AGENCY REFERENCE NUMBER: _____________
034 IMPRINT NAME: _____________
EXPIRATION DATE: _____________
035 AGENCY REQUESTS EXPIRATION DATE OF: _____________
040 MATCHED SETS OF: _____________
041 RENTAL RENEWAL OF: _____________
PURCHASE ORDER #: _____________
SERIAL #: _____________
LOCATION: _____________
042 INITIAL UNIT ORDERED ON: _____________
REQUISITION NO: _____________
PURCHASE ORDER NO: _____________
045 MAINTENANCE PERIOD:
FROM: _____________
TO: _____________
SERIAL#: _____________
046 LOCATION: _____________
047 CONFIRMATION ORDER
CONFIRMED WITH (NAME): _____________
PHONE# : _____________
CONFIRMATION DATE: _____________
048 BEFORE DELIVERY, ALL CARRIERS MUST CONTACT:
NAME: _____________
TELEPHONE NO: _____________
HOURS PRIOR TO DELIVERY: _____________
DELIVERY TIME (A.M.)
DELIVERY TIME (P.M.)
049 ADDITIONAL PRINTING INFORMATION:
053 PLEASE NOTE P. O. NO.: _____________
ON ALL CORRESPONDENCE.
060 AGENCY POINT OF CONTACT:
NAME: _____________
TELEPHONE NO: _____________
061 SHIP TO THE ATTENTION OF: _____________
062 DELIVER TO: _____________
065 INCLUDE OR MARK P.O. NUMBERS AND REQUISITION NUMBERS ON PACKING SLIPS, CARTONS, PACKAGES, BUNDLES, ETC. PLEASE LABEL: _____________
069 RENTAL PERIOD
FROM: (Date in MMDDYYYY format)
TO: (Date in MMDDYYYY format)
070 THIS AGENCY OPERATES 15 OR LESS MOTOR VEHICLES, EXCLUDING LAW ENFORCEMENT OR EMERGENCY VEHICLES, AND IS NOT SUBJECT TO ALTERNATIVE FUEL REQUIREMENTS.
071 THIS AGENCY OPERATES MORE THAN 15 VEHICLES, EXCLUDING LAW ENFORCEMENT OR EMERGENCY VEHICLES. THIS PURCHASE IS FOR AN ALTERNATIVE FUEL VEHICLE.
072 THIS AGENCY OPERATES MORE THAN 15 VEHICLES, EXCLUDING LAW ENFORCEMENT OR EMERGENCY VEHICLES. THIS PURCHASE IS FOR A VEHICLE THAT WILL BE CONVERTED TO ALTERNATIVE FUEL PRIOR TO BEING PLACED IN SERVICE. WE CERTIFY THE CONVERSION DATE IS _____ DAYS FOLLOWING DELIVERY AND THAT THIS VEHICLE WILL NOT BE PLACED INTO SERVICE PRIOR TO CONVERSION UNLESS A WAIVER IS SUBSEQUENTLY APPROVED BY THE COMMISSION FOR SPECIFIC USE PRIOR TO CONVERSION.
073 THIS AGENCY OPERATES MORE THAN 15 VEHICLES, EXCLUDING LAW ENFORCEMENT OR EMERGENCY VEHICLES. THIS PURCHASE IS FOR A LAW ENFORCEMENT OR EMERGENCY VEHICLE.
074 A VALID, CURRENT WAIVER, NUMBER: _____________ IS ON FILE WITH THE Texas Building and Procurement Commission FOR THIS VEHICLE.
080 DO NOT DELIVER BETWEEN: _____________ AND : _____________
081 AGENCY REQUEST DELIVERY BETWEEN
_____________ AND _____________.
086 THIS FACILITY WILL BE CLOSED (DATE) THROUGH _________________ PLEASE ADJUST YOUR DELIVERY SCHEDULE AS NECESSARY
088 COLOR: _____________
094 DELIVERIES ACCEPTED FROM 8:00 AM THRU 12:00 NOON AND 1:00 PM THRU 4:30 PM, MONDAY THRU THURSDAY EXCEPT SCHEDULED HOLIDAYS
095 THE EQUIPMENT CURRENTLY IN PLACE IS TO BE PICKED UP UPON DELIVERY OF NEW PIECE OF EQUIPMENT.
097 ORDER WILL BE CANCELLED IF NOT DELIVERED BY (MONTH,DAY,YEAR)
100 IF SHIPMENT IS MADE BY TRUCK LINE, ACTUAL SHIPPER MUST MARK BILL OF LADING TO READ: "ROUTE FOR DELIVERY BY (NAME) (ADDRESS)."
108 AGENCY REQUESTS DELIVERY ON PALLETS
109 AGENCY REQUESTS DELIVERY ON PALLETS AND AGREES TO PAY AN ADDITIONAL CHARGE
110 AGENCY REQUEST, IF POSSIBLE, PALLETS TO BE APPROX. 36" WIDE X 48" LONG (PLUS OR MINUS ONE INCH) WITH STRINGERS ALONG 48" LENGTH. MAXIMUM HEIGHT WITH MATERIAL TO BE 47" TOTAL. PALLETS TO BE BANDED OR SHRINK WRAPPED.
113 DELIVERIES ACCEPTED, EXCEPT SCHEDULED HOLIDAYS
DELIVERY DAYS: _____________
DELIVERY TIME (A.M.)
DELIVERY TIME (P.M.)
LOADING DOCK: _____________
115 THIS IS AN ESTIMATE, ANY MATERIALS NOT ORDERED PRIOR TO EXPIRATION WILL BE CONSIDERED AUTOMATICALLY CANCELLED
116 THIS IS AN ESTIMATE. MINUTES AND SERVICE NOT USED PRIOR TO EXPIRATION WILL BE AUTOMATICALLY CANCELLED
120 A MANUFACTURER'S STATEMENT OF ORIGIN (MSO) IS DELIVERED TO THE UNIVERSITY OF TEXAS AT AUSTIN OFFICE OF THE CONTROLLER, P.O. BOX 7487 AUSTIN, TX 78713. MSO IS TO BE MADE OUT IN THE NAME OF THE UNIVERSITY OF TEXAS AT AUSTIN.
125 STARTING DATE: _____________
150 AGENCY REQUEST DELIVERY ON DATE: _____________
201 INVOICE AT THE LESSER OF UNIT PRICE OR MANUFACTURER'S EDUCATIONAL DISCOUNT PRICING
205 PLEASE SEND TWO (2) COPIES OF MATERIALS SAFETY DATA SHEETS (MSDS) ALONG WITH SHIPMENT TO CENTRAL RECEIVING FOR EACH HAZARDOUS CHEMICAL OR AGENT
222 QUANTITIES INDICATED FOR EACH ITEM ARE ESTIMATES FOR EVALUATION PURPOSES ONLY AND ARE NOT TO BE CONSTRUED AS A MINIMUM OR MAXIMUM THAT THE AGENCY MAY ORDER
223 PERSONS AUTHORIZED TO PHONE IN ORDERS ARE:
1.
2.
3.
225 FEDERAL FUNDS EXPIRE, ALL MERCHANDISE MUST BE DELIVERED AND INVOICED BY (DATE) THIS PURCHASE ORDER AUTOMATICALLY CANCELS ON (DATE)
301 AGENCY IS ELIGIBLE FOR PUBLIC HEALTH SERVICE PRICING
305 VOLTAGE: _____________
333 AGENCY REQUESTS THIS ORDER BE PALLETIZED AND SHRINK WRAPPED AND AGREES TO PAY AN ADDITIONAL CHARGE. REQUEST PALLETS TO BE 40" X 48", 4-WAY, MAX HEIGHT 5'6".

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Last Modified: 07/29/03 11:57:04 AM

001	INSIDE DELIVERY TO: _____________
002	INSIDE DELIVERY REQUESTED
003	AGENCY REQUESTS DELIVERY BY: _____________
004	FOR DELIVERY & INVOICE AFTER SEPTEMBER 1
006	PLEASE EXPEDITE
007	ALL SAME EMULSION NUMBER
008	AGENCY REQUESTS MINIMUM EXPIRATION DATE OF: _____________ UPON RECEIPT, IF AVAILABLE.
010	ACCT INFO: _____________
020	DO NOT DELIVER BEFORE: _____________
023	NOTE: _____________
024	SUPPLIER: NAME: _____________ ADDRESS: _____________ CITY: _____________ STATE/ZIP: _____________
025	AGENCY REQUESTS AN EXPIRATION DATE OF AT LEAST _____ MONTHS AFTER DATE OF SHIPMENT, IF WITHIN CONTRACT PERIOD.
026	BLANKET ORDER PERIOD COVERED: _____________ THRU: _____________ THIS IS A BLANKET ORDER FOR DELIVERY ON REQUEST. CONTRACTOR IS NOT TO ASSEMBLE OR SHIP ANY MATERIAL UNTIL NOTIFIED BY THE ORDERING AGENCY'S POINT OF CONTACT
028	DELIVERY THE WEEK OF: _____________
030	PLEASE PROVIDE CURRENT MSDS SHEET
031	PLEASE SUBMIT INVOICE IN DUPLICATE
033	AGENCY REFERENCE NUMBER: _____________
034	IMPRINT NAME: _____________ EXPIRATION DATE: _____________
035	AGENCY REQUESTS EXPIRATION DATE OF: _____________
040	MATCHED SETS OF: _____________
041	RENTAL RENEWAL OF: _____________ PURCHASE ORDER #: _____________ SERIAL #: _____________ LOCATION: _____________
042	INITIAL UNIT ORDERED ON: _____________ REQUISITION NO: _____________ PURCHASE ORDER NO: _____________
045	MAINTENANCE PERIOD: FROM: _____________ TO: _____________ SERIAL#: _____________
046	LOCATION: _____________
047	CONFIRMATION ORDER CONFIRMED WITH (NAME): _____________ PHONE# : _____________ CONFIRMATION DATE: _____________
048	BEFORE DELIVERY, ALL CARRIERS MUST CONTACT: NAME: _____________ TELEPHONE NO: _____________ HOURS PRIOR TO DELIVERY: _____________ DELIVERY TIME (A.M.) DELIVERY TIME (P.M.)
049	ADDITIONAL PRINTING INFORMATION:
053	PLEASE NOTE P. O. NO.: _____________ ON ALL CORRESPONDENCE.
060	AGENCY POINT OF CONTACT: NAME: _____________ TELEPHONE NO: _____________
061	SHIP TO THE ATTENTION OF: _____________
062	DELIVER TO: _____________
065	INCLUDE OR MARK P.O. NUMBERS AND REQUISITION NUMBERS ON PACKING SLIPS, CARTONS, PACKAGES, BUNDLES, ETC. PLEASE LABEL: _____________
069	RENTAL PERIOD FROM: (Date in MMDDYYYY format) TO: (Date in MMDDYYYY format)
070	THIS AGENCY OPERATES 15 OR LESS MOTOR VEHICLES, EXCLUDING LAW ENFORCEMENT OR EMERGENCY VEHICLES, AND IS NOT SUBJECT TO ALTERNATIVE FUEL REQUIREMENTS.
071	THIS AGENCY OPERATES MORE THAN 15 VEHICLES, EXCLUDING LAW ENFORCEMENT OR EMERGENCY VEHICLES. THIS PURCHASE IS FOR AN ALTERNATIVE FUEL VEHICLE.
072	THIS AGENCY OPERATES MORE THAN 15 VEHICLES, EXCLUDING LAW ENFORCEMENT OR EMERGENCY VEHICLES. THIS PURCHASE IS FOR A VEHICLE THAT WILL BE CONVERTED TO ALTERNATIVE FUEL PRIOR TO BEING PLACED IN SERVICE. WE CERTIFY THE CONVERSION DATE IS _____ DAYS FOLLOWING DELIVERY AND THAT THIS VEHICLE WILL NOT BE PLACED INTO SERVICE PRIOR TO CONVERSION UNLESS A WAIVER IS SUBSEQUENTLY APPROVED BY THE COMMISSION FOR SPECIFIC USE PRIOR TO CONVERSION.
073	THIS AGENCY OPERATES MORE THAN 15 VEHICLES, EXCLUDING LAW ENFORCEMENT OR EMERGENCY VEHICLES. THIS PURCHASE IS FOR A LAW ENFORCEMENT OR EMERGENCY VEHICLE.
074	A VALID, CURRENT WAIVER, NUMBER: _____________ IS ON FILE WITH THE Texas Building and Procurement Commission FOR THIS VEHICLE.
080	DO NOT DELIVER BETWEEN: _____________ AND : _____________
081	AGENCY REQUEST DELIVERY BETWEEN _____________ AND _____________.
086	THIS FACILITY WILL BE CLOSED (DATE) THROUGH _________________ PLEASE ADJUST YOUR DELIVERY SCHEDULE AS NECESSARY
088	COLOR: _____________
094	DELIVERIES ACCEPTED FROM 8:00 AM THRU 12:00 NOON AND 1:00 PM THRU 4:30 PM, MONDAY THRU THURSDAY EXCEPT SCHEDULED HOLIDAYS
095	THE EQUIPMENT CURRENTLY IN PLACE IS TO BE PICKED UP UPON DELIVERY OF NEW PIECE OF EQUIPMENT.
097	ORDER WILL BE CANCELLED IF NOT DELIVERED BY (MONTH,DAY,YEAR)
100	IF SHIPMENT IS MADE BY TRUCK LINE, ACTUAL SHIPPER MUST MARK BILL OF LADING TO READ: "ROUTE FOR DELIVERY BY (NAME) (ADDRESS)."
108	AGENCY REQUESTS DELIVERY ON PALLETS
109	AGENCY REQUESTS DELIVERY ON PALLETS AND AGREES TO PAY AN ADDITIONAL CHARGE
110	AGENCY REQUEST, IF POSSIBLE, PALLETS TO BE APPROX. 36" WIDE X 48" LONG (PLUS OR MINUS ONE INCH) WITH STRINGERS ALONG 48" LENGTH. MAXIMUM HEIGHT WITH MATERIAL TO BE 47" TOTAL. PALLETS TO BE BANDED OR SHRINK WRAPPED.
113	DELIVERIES ACCEPTED, EXCEPT SCHEDULED HOLIDAYS DELIVERY DAYS: _____________ DELIVERY TIME (A.M.) DELIVERY TIME (P.M.) LOADING DOCK: _____________
115	THIS IS AN ESTIMATE, ANY MATERIALS NOT ORDERED PRIOR TO EXPIRATION WILL BE CONSIDERED AUTOMATICALLY CANCELLED
116	THIS IS AN ESTIMATE. MINUTES AND SERVICE NOT USED PRIOR TO EXPIRATION WILL BE AUTOMATICALLY CANCELLED
120	A MANUFACTURER'S STATEMENT OF ORIGIN (MSO) IS DELIVERED TO THE UNIVERSITY OF TEXAS AT AUSTIN OFFICE OF THE CONTROLLER, P.O. BOX 7487 AUSTIN, TX 78713. MSO IS TO BE MADE OUT IN THE NAME OF THE UNIVERSITY OF TEXAS AT AUSTIN.
125	STARTING DATE: _____________
150	AGENCY REQUEST DELIVERY ON DATE: _____________
201	INVOICE AT THE LESSER OF UNIT PRICE OR MANUFACTURER'S EDUCATIONAL DISCOUNT PRICING
205	PLEASE SEND TWO (2) COPIES OF MATERIALS SAFETY DATA SHEETS (MSDS) ALONG WITH SHIPMENT TO CENTRAL RECEIVING FOR EACH HAZARDOUS CHEMICAL OR AGENT
222	QUANTITIES INDICATED FOR EACH ITEM ARE ESTIMATES FOR EVALUATION PURPOSES ONLY AND ARE NOT TO BE CONSTRUED AS A MINIMUM OR MAXIMUM THAT THE AGENCY MAY ORDER
223	PERSONS AUTHORIZED TO PHONE IN ORDERS ARE: 1. 2. 3.
225	FEDERAL FUNDS EXPIRE, ALL MERCHANDISE MUST BE DELIVERED AND INVOICED BY (DATE) THIS PURCHASE ORDER AUTOMATICALLY CANCELS ON (DATE)
301	AGENCY IS ELIGIBLE FOR PUBLIC HEALTH SERVICE PRICING
305	VOLTAGE: _____________
333	AGENCY REQUESTS THIS ORDER BE PALLETIZED AND SHRINK WRAPPED AND AGREES TO PAY AN ADDITIONAL CHARGE. REQUEST PALLETS TO BE 40" X 48", 4-WAY, MAX HEIGHT 5'6".