PO Change Orders
| Action | PBOs | Others | Notes |
| A price increase of 10% or more | Y | Y | A PBO-authorized signer on the account must approve the payment. |
| A price increase of less than 10% | N* | Y | A PBO-authorized signer on the account must approve the payment. |
| A voluntary price reduction by a vendor | N | N | |
| A quantity increase of 10% or more per line item | Y | Y | A PBO-authorized signer on the the account must approve the payment |
| A quantity increase of less than 10% per line item | N* | Y | A PBO-authorized signer on the account must approve the payment. |
| Part number change | N | N | The department must verify that the received part is the ordered part. |
| Vendor address change | N | N | |
| Vendor name change | N | N | The vendor must clarify the relationship between the PO vendor and the invoicing vendor. |
| Vendors merged or were bought out; same ID number, but a new name | N | N | The vendor must clarify the relationship between the PO vendor and the invoicing vendor. |
| Vendors merged or were bought out; new ID number and new name | Y | Y | |
| The ID number changes but the name doesn't | Y | Y | |
| The university account number changes | Y | Y | |
| Cancellation of a line item | Y | Y | |
| Addition of a line item | Y | Y | |
| Cancellation of an entire order | Y | Y | |
| The Remit To address is different than the PO address | N | N | |
| Cancellation of the remaining balance of encumbrance | Y | Y | |
| Change of Bill To/Ship To address | N | N | Notify the vendor prior to shipping. |
| Duplicate shipments | Y | Y | |
| Added shipping/handling charge | Y** | Y** | A PBO-authorized signer on the account must approve the payment. |
| Restocking fee | Y | Y | |
| Added container/hazmat/dry ice charge | Y | Y | A PBO-authorized signer on the account must approve the payment. |
| Change of Free on Board (FOB) point | Y | Y | A PBO-authorized signer on the account must approve the payment. |
| PO issued to the wrong vendor | Y | Y |
* If the total amount of the order exceeds $5,000 on state or institutional funds, purchasing must be consulted as to the disposition of the purchase order. Appropriate departmental personnel must approve changes.
** A change order is required only if the shipping and/or handling charges exceed the amount on the purchase order by greater than 10 percent or $5.
