| Action |
PBOs |
Others |
Notes |
| A price increase of 10% or more |
Y |
Y |
A PBO-authorized signer on the account must approve the payment. |
| A price increase of less than 10% |
N* |
Y |
A PBO-authorized signer on the account must approve the payment. |
| A voluntary price reduction by a vendor |
N |
N |
|
| A quantity increase of 10% or more per line item |
Y |
Y |
A PBO-authorized signer on the the account must approve the payment |
| A quantity increase of less than 10% per line item |
N* |
Y |
A PBO-authorized signer on the account must approve the payment. |
| Part number change |
N |
N |
The department must verify that the received part is the ordered part. |
| Vendor address change |
N |
N |
|
| Vendor name change |
N |
N |
The vendor must clarify the relationship between the PO vendor and the invoicing vendor. |
| Vendors merged or were bought out; same ID number, but a new name |
N |
N |
The vendor must clarify the relationship between the PO vendor and the invoicing vendor. |
| Vendors merged or were bought out; new ID number and new name |
Y |
Y |
|
| The ID number changes but the name doesn't |
Y |
Y |
|
| The university account number changes |
Y |
Y |
|
| Cancellation of a line item |
Y |
Y |
|
| Addition of a line item |
Y |
Y |
|
| Cancellation of an entire order |
Y |
Y |
|
| The Remit To address is different than the PO address |
N |
N |
|
| Cancellation of the remaining balance of encumbrance |
Y |
Y |
|
| Change of Bill To/Ship To address |
N |
N |
Notify the vendor prior to shipping. |
| Duplicate shipments |
Y |
Y |
|
| Added shipping/handling charge |
Y** |
Y** |
A PBO-authorized signer on the account must approve the payment. |
| Restocking fee |
Y |
Y |
|
| Added container/hazmat/dry ice charge |
Y |
Y |
A PBO-authorized signer on the account must approve the payment. |
| Change of Free on Board (FOB) point |
Y |
Y |
A PBO-authorized signer on the account must approve the payment. |
| PO issued to the wrong vendor |
Y |
Y |
|
