The University of Texas at Austin- What Starts Here Changes the World
Services Navigation
askus icon

 

UT Direct
Find Answers

PO Change Orders

Action PBOs Others Notes
A price increase of 10% or more Y Y A PBO-authorized signer on the account must approve the payment.
A price increase of less than 10% N* Y A PBO-authorized signer on the account must approve the payment.
A voluntary price reduction by a vendor N N  
A quantity increase of 10% or more per line item Y Y A PBO-authorized signer on the the account must approve the payment
A quantity increase of less than 10% per line item N* Y A PBO-authorized signer on the account must approve the payment.
Part number change N N The department must verify that the received part is the ordered part.
Vendor address change N N  
Vendor name change N N The vendor must clarify the relationship between the PO vendor and the invoicing vendor.
Vendors merged or were bought out; same ID number, but a new name N N The vendor must clarify the relationship between the PO vendor and the invoicing vendor.
Vendors merged or were bought out; new ID number and new name Y Y  
The ID number changes but the name doesn't Y Y  
The university account number changes Y Y  
Cancellation of a line item Y Y  
Addition of a line item Y Y  
Cancellation of an entire order Y Y  
The Remit To address is different than the PO address N N  
Cancellation of the remaining balance of encumbrance Y Y  
Change of Bill To/Ship To address N N Notify the vendor prior to shipping.
Duplicate shipments Y Y  
Added shipping/handling charge Y** Y** A PBO-authorized signer on the account must approve the payment.
Restocking fee Y Y  
Added container/hazmat/dry ice charge Y Y A PBO-authorized signer on the account must approve the payment.
Change of Free on Board (FOB) point Y Y A PBO-authorized signer on the account must approve the payment.
PO issued to the wrong vendor Y Y  

* If the total amount of the order exceeds $5,000 on state or institutional funds, purchasing must be consulted as to the disposition of the purchase order. Appropriate departmental personnel must approve changes.

** A change order is required only if the shipping and/or handling charges exceed the amount on the purchase order by greater than 10 percent or $5.

horizontal line
   Updated 2011 October 10
   Comments to oa.web@austin.utexas.edu
   Copyright | Privacy | Web Accessibility