Email Signatures

Overview  |  Example  |  Tips


A consistent, organization-wide email signature is a key part of our brand identity. It is a cognitive flag that helps contacts know who get emails from several different people in your organization quickly make the connection between them. Use basic contact information, include assigned fonts and colors of the brand identity of The University of Texas at Austin.


Email signature should include

Your name


The University of Texas at Austin

Department or college

Phone number



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Begin signature with “----” to separate from email message.

List your name how you would like to be addressed. Do not use formal names if you do not go by them.

Use a physical address only if it is necessary for your job.

Use the main phone number where you want to be reached.

Do not include a fax number.

Manually input the colors to get the official UT colors. Do not select a orange or gray from the basic menu; the colors are not correct.

Do not add extra icons, logos or taglines to your signature.

If a signature is added to a plain-text message, any formatting or pictures are not used. Hyperlinks are converted to plain text.

Do not use images or logos within the email signature. Images can come across as attachments and appear chaotic. Many email clients and mobile devices block the appearance of images. Images can also increase the size of email in-boxes exponentially. For those with in-box size limits, this can be problematic.

Personal quotations or philosophical statements should not be included as part of your signature. Your email signature is a direct representation of the university’s viewpoint.

When applicable, professional designations or certifications may be placed directly after your name. For example: Jane Doe, FAIA.

Social media links should not be included as part of your email signature. If it is necessary, do not use images, only links because images add attachments to each email you send.


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