We recommend using Arial font in the presentation.
Choose the right font size.
- A one-inch letter is readable from 10 feet.
- A two-inch letter is readable from 20 feet.
- A three-inch letter is readable from 30 feet.
- Put dark text on a light background. Again, this is easiest to read. If you must use a dark background, make sure your text is quite light (white, cream, or light grey) and maybe bump the font size up two or three points.
- Align text left or right. Centered text is harder to read. Line up all your text to a right-hand or left-hand baseline – it will look better and be easier to follow.
- Avoid clutter. A headline, a few bullet points, maybe an image – anything more than that and you risk losing your audience as they sort it all out.
One thing at a time - The audience will almost instantly read every slide as soon as it’s displayed. If you have the next four points, consider making one point per slide. Bullet points can be revealed one at a time as you reach them.
No paragraphs - Most presentations fail when there are large amounts of content on each slide. The presentation is not a stand-alone document. Your slides are the illustrations for your presentation, not the presentation itself. They should underline and reinforce what you’re saying as you give your presentation. Use bullets or short sentences, and try to keep each point to one line, without text wrapping.
Use images sparingly - There are two schools of thought about images in presentations. Some say they add visual interest and keep audiences engaged; others say images are an unnecessary distraction. Try to avoid using PowerPoint’s built-in clipart. If you need branding images, contact the Digital Asset Managment Team at firstname.lastname@example.org
Over design - Avoid the temptation to dress up your pages with effects and focus instead use the template provided by Marketing and Creative Services.
A PowerPoint template helps communicators create professional presentations that consistently represent the UT brand. PowerPoint templates are available for in three sizes. We recommend finding out the projection ratio before downloading the template and building a presentation.
4:3 Ratio: The default projector slide ratio of 4:3. The standard size for a 4:3 template is 10"w x 7.5"h.
16:9 Ratio: When using PowerPoint presentation on HDTV. The size for a 16:10 template is 10"w x 5.63"h.
16:10 Ratio: A new size that is beginning to be used more often is for modern beamers and TV, which is wider. The size for a 16:10 template is 10"w x 6.25"h.