Co-Sponsorship Procedures

A co-sponsorship is funding for a specific event where the University of Texas at Austin receives a benefit as well as recognition for the co-sponsorship. Processing a payment for a co-sponsorship of an event or program requires the following:

• Supporting documentation stating how the funds will be used.
• A statement of the benefit of the co-sponsorship to the university and a statement of how the university will receive recognition.
• A signature from the president, vice president, dean, or director for approval.
• Payment is normally processed on a VP2 document using a 1535 object code.
• Use of a non-state account. Such payment may be made from a non-centrally funded 19- or 29-account or an appropriate gift or agency account.
• Use of a sponsored project (26-Account) will need to have approval from Sponsored Projects Award Administration (SPAA). A Co-Sponsorship Approval Form for Sponsored Projects will need to be completed and attached to the payment document that is sent to Accounts Payable.
• Verification with the accountant assigned to the account that co-sponsorships are allowable.