How do I change my desk and view?
When you are in *DEFINE, press your PF1 key.
You will see a window that will display your current desk and view.
Place a question mark in the first space of the "Desk" field
and press enter. This will give you a list of your desks and views.
Then you can select the desk and view combination of your choice.
How can I get help in *DEFINE?
While in *DEFINE, you can press the PF6 (a.k.a. F6) key and get screen-level
help for the command in which you are working. Screen-level help gives
you information about the entire screen in *DEFINE. You can also use
the PF10 On-Line Glossary for definitions of common terms used in *DEFINE.
If you need assistance with any particular field in *DEFINE, place a
"?" as the first character in that field and press enter. In most cases,
you will receive field-level help for that field. If the on-line help
does not answer your question, call the Office of Accounting Help Line
at 471-8802 for assistance.
Whom should I contact if I need more authorizations?
If you need authorization for a particular command in *DEFINE, contact
the manager of your electronic office. If you do not know the name of
your electronic office, press your PF1 key and it will be displayed.
If you do not know who the office manager is, contact the Office of
Accounting Help Line at 471-8802 for assistance.
Where can I find information about *DEFINE classes?
You can view information and enroll in *DEFINE classes by using the TXClass application.
See the Main Menu (MM) for a list of commands.
How can I have a unit moved into my electronic office?
To move a unit into your electronic office you must complete the Move
Unit to Office Request form. Completed forms should be forwarded
to User Services.
How can I update the Signature Authorizations for my electronic
office/Unit Code/Budget Groups?
Updating Signature Authority has two basic
forms: electronic and manual signatures.
Please see PF10 Key glossary article in *DEFINE for a discussion of
these two types of authority which are displayed in GBS Command for
a given account number. Updating Signature Authority Procedures are
also outlined here on our web site. Basically, only the electronic office
manager can update the "Signer Desk" in US1 Command which
will update the "electronic signers" for accounts/document
types while the paper form "Signature
Authorization Request Form" can be used to update only the
"manual" document signers.
How can I find an expert on a *DEFINE command?
Press the PF10 key. On the line labeled "Request" type the three-character
command and press enter. A list of experts for that command will be
displayed.
What is a Payee Information Form (PIF) and who must fill them out?
As of April 1994, all vendors except UT
employees must have a Payee Information Form on file with UT Austin before a payment can be made. A PIF is required
to certify social security numbers for individual payees. A PIF should
be submitted to the Purchasing Office along
with a copy of the payee's social security card or a photocopy of the
payee's driver license, passport, or other photo identification.
