Signature Authorizations

Introduction

In order to sign or approve accounting documents a person must have signature authority on the account being charged. Persons with signature authority are called authorized signers. Signature authority is maintained at the unit or budget group level.

There are two types of signature authority: manual and electronic.

• Manual Signature Authority
  Persons with manual signature authority are authorized to sign manual (paper) forms. The GB1 and GBS Commands in *DEFINE list manual signers. Only persons listed as Official or Delegated signers can approve manual forms.

• Electronic Signature Authority
  Persons with electronic signature authority are authorized to sign electronic documents. The GBS Commands in *DEFINE list manual signers. Electronic signature authority only applies to electronic documents.

• Manual Signature Authority
  Manual signature authority is maintained by the Office of Accounting. Signers can only be added at the unit level or budget group level. Signers can not be added at the subaccount level. Note: Signers at the unit level have signature authority on all budget groups within that unit.

  Send a Signature Authorization Request Form to:
  

  Office of Accounting
  Administration
  MAI 132, Mail Code K5300

• Electronic Signature Authority
  Electronic signature authority is maintained by signer desks in the US1 Command in *DEFINE. Only the electronic office manager can update the signer desk. Contact the Office of Accounting at 471-8802 if you need assistance.