small horizontal black line
askus icon

Office of Accounting

Classes

Please use TXClass to verify class dates and availability. To enroll in a class through TXClass, click Enroll/Withdraw in the Navigation Menu and follow the on-screen instructions.

If you have any questions about the classes listed below, please email askUS

Online Training

 

 

DE 438 - Equipment Insurance

This class will explain the the University of Texas System-wide equipment insurance policy, when it is appropriate to use this insurance, and how to insure your department's items, including use of the AEIS system. Be sure to attend if you manage the equipment insurance for your department!.

 

Back to Top

 

DE 410 - Fiscal Year-End Process

This class covers:

  • information and examples about account rollover
  • 13th month
  • 14th month
  • balance forwards
  • adjusting entries
  • year-end process dates

 

Materials:

Back to Top

 

DE 301 - Introduction to Accounting

This class covers:

  • an overview of the University of Texas accounting system
  • Office of Accounting structure
  • UT accounting terminology

 

Materials:

Back to Top

 

DE 232 - Introduction to *DEFINE

This class covers:

  • *DEFINE's menu structure
  • how to navigate within the system
  • how to access system help
  • how authorizations are maintained

 

Materials:

Back to Top

 

DE 525 - Introduction to Electronic Office Management (EOM)

This class is designed for Electronic Office Managers and Delegates to the Electronic Office Management (EOM) system and will cover basic concepts in electronic office management such as desks, views, command authorizations, and routing.

Materials:

 

Back to Top

 

DE 437 - Inventory Policies and Procedures

This class covers:

  • tracking, reporting, and relinquishing inventory.
  • information for departmental inventory contacts and those who take the annual physical inventory (those that scan).
  • departmental annual physical inventory forms.
  • policies and procedures as mandated by the State of Texas.

This is a mandatory class which must be taken by the inventory contact once every two years.

 

Materials:

Back to Top

 

DE 217 - Payment Vouchers - VP1, VP2

This class covers:

  • electronic payment voucher preparation
  • an explanation Vendor Identification Numbers (VIDs)
  • object class coding
  • service dates
  • payee reference information and support information requirements

See Accounts Payable Services for further information.

 

Materials:

Back to Top

 

DE 450 - Records Management - Basic Training

This class covers managing, retaining, and disposing of university records. Attendees will learn answers to the following questions:

  • What is a record?
  • Who is responsible for managing them?
  • Why do we have to manage records?
  • What do I keep and what do I throw away?
  • How do I dispose of records?
  • How often do I need to review and purge records?

See Records Management Services for further information.

 

This course is required for all departmental records management contacts. It may also be beneficial for anyone involved in departmental records management.

Back to Top

 

DE 451 - Records Management - Managing Departmental Records

This class covers practical aspects of conducting a records inventory, procedures for disposing of records that meet retention requirements, and developing departmental records management procedures.

Note: DE 450- Records Management - Basic Training is highly recommended prior to taking this course.

See Records Management Services for further information.

 

Back to Top

 

DE 452 - Records Management - Special Topics

This class consists of sessions for Departmental Records Management Contacts or their designated alternates to discuss and exchange views on specific records management processes.

See Records Management Services for further information.

 

Back to Top

 

DE 513 - Request for Travel Authorizations (RTA documents)

This class covers the rules and regulations governing travel authorizations and includes an introduction to the *DEFINE VE5 and VE6 documents.

 

Materials:

Back to Top

 

DE 231 - Best Practices: UT Search Tools

Are you new to the university?

Would you like to know some tips and tricks to help you find information on the Web or the mainframe here at UT?

This class will introduce new and longtime UT staff members to many of the online tools available to help find answers to administrative and policy-related questions. Tools being demonstrated include askUS, Google Custom Search, Handbook of Business Procedures, and more.

 

Back to Top

 

DE 515 - Travel Talk

This class offers UT staff the opportunity to meet with business travel experts at UT Austin, ask questions, get answers, learn about the travel process and discuss what's new.

 

Back to Top

 

DE 514 - Travel Vouchers (VP5)

This class covers the rules and regulations governing transportation, meals, lodging, and other travel expenses and includes an introduction to the *DEFINE VP5 document.

 

Materials:

Back to Top

 

CW 505 - Cashier Training

This class provides online training to university employees who deal with cash and/or checks and provides important information about university policies and procedures.

Taking the Training:

  • This is a Web-based training that can be taken at your convenience.
  • You must have an active UT EID and e-mail address before enrolling.
  • Go to the Complaince Training System to enroll in CW 505.

If you have any questions about this class or the registration process, please e-mail the Class Contact.

Back to Top

 

* Note: PDFs are best viewed with Adobe Acrobat Reader 6.0 or later. Earlier versions may result in incomplete rendering of information. A free update of Adobe Acrobat Reader may be obtained from Adobe.

** Note: This document requires that you be able to view PowerPoint documents. A free PowerPoint viewer may be obtained from Microsoft.