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Handbook of Business Procedures

Date published: 
Last revised: 
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March 5, 2012
March 5, 2012
Purchasing

 

Part 7. Purchasing - Table of Contents


7.5.2. USE OF EXISTING CONTRACTS

There are a variety of contracts that are available to faculty and staff for the purchase of goods and services. These contracts have already been competitively solicited and are in compliance with terms and conditions that are acceptable to The University of Texas at Austin.

A. Local Contracts

Local contracts are contracts that have been competitively bid by the university for certain goods and services that are useful to multiple schools and departments. Commonly used local contracts can be found on the Discount Agreements Web page, and users can review the contracts listed to determine if the products or services meet their needs.

B. The University of Texas System Contracts

The University of Texas System has a list of competitively bid System-Wide Contracts that are available for use by all University of Texas Institutions. Note: Use of the System-Wide Contracts website requires a UT EID and password.

C. State Contracts

There are a variety of contracts available for use by state of Texas agencies. These contracts are accessed through the use of a purchase order which references a specific contract number. The primary contracting authorities include:

D. Group Purchasing Organizations

The university belongs to several group purchasing organizations (GPOs) for the purpose of aggregating spend volume with other purchasers to achieve contracts with advantageous prices and services. These contracts are accessed through the use of a purchase order that references the specific GPO contract being used. Participation in a GPO must be authorized by the assistant vice president and director of procurement and payment services. The primary GPOs that are approved for use include:

Sales representatives whose companies have contracts with GPOs can provide information to faculty and staff regarding the specifics of those contracts. The contract type and number must be included on all sales quotes. In addition, Purchasing Office staff members are familiar with GPO contracts and can provide assistance to faculty and staff in procuring goods and services.

E. Other State Agencies

Texas law authorizes institutions of higher education to use the group purchasing procurement method. This allows the university to utilize contracts competitively bid by other higher education institutions (i.e., MD Anderson, Texas A&M University). Contracts commonly used by the university can be found on the Discount Agreements Web page.

 

 

Part 7. Purchasing - Table of Contents