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Handbook of Business Procedures

Date published: 
Last revised: 
Issued by: 

March 5, 2012
March 5, 2012


Part 7. Purchasing - Table of Contents


A. Introduction

The University of Texas at Austin is required to follow the guidelines listed below for U.S. Government Prime Contracts. These guidelines are in addition to those listed in the Handbook of Business Procedures, 7.6.2. Cost Reasonableness or Cost/Price Analysis – Federal Grants and U.S. Government Prime Contracts.

B. Documentation Requirements

  • Purchases Greater than $25,000
  • Purchases Greater than $100,000
  • Purchases Greater than $650,000
    • The vendor must certify compliance with any applicable Federal Acquisition Regulation (FAR) clauses, including Debarment, prior to award.
    • For requests that are competitively bid, the Purchasing Office documents a summary of the vendors that were solicited through the federal Dynamic Small Business Search (DSBS) database and posts the award of the successful vendor on the Texas Comptroller of Public Accounts Electronic State Business Daily (ESBD) website.
    • Requesting departments must contact the HUB/SB Program Office for determination as to whether or not HUB or Small Business opportunities are likely. After conferring with the vendor(s), the HUB/SB Program Office will assist the vendor(s) in establishing goals that promote the procurement of goods and services from qualified firms.

C. Resources



Part 7. Purchasing - Table of Contents