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Handbook of Business Procedures

Date published: 
Last revised: 
Issued by: 

February 10, 2012
February 14, 2014
Purchasing

 

Part 7. Purchasing - Table of Contents


7.7.6. PURCHASE AND PAYMENT METHODS FOR TECHNOLOGY PURCHASES

The following tables show the allowable purchase and payment methods by The University of Texas at Austin to use when purchasing various types of technology products.

University-Owned Equipment:

Type

Delivery Channel

Purchase Method

Payment Method

Laptop/Desktop

Manufacturer

PO

*DEFINE VP1

 

Retail
(Accepts PO/Credit Card)

PO or Procard

*DEFINE VP1 or VP7

 

Retail
(No PO/Credit Card)

Individual Purchase

*DEFINE VP2 Reimburse w/Exception Request*

Tablet Device

Manufacturer

PO

*DEFINE VP1

 

Retail
(Accepts PO/Credit Card)

PO or Procard

*DEFINE VP1 or VP7

 

Retail
(No PO/Credit Card)

Individual Purchase

*DEFINE VP2 Reimburse w/Exception Request

*Exception requests must be submitted in writing to the assistant vice president and director of procurement and payment services in the Purchasing Office.

 

Software Applications*:
*If a signed software license is required, contact the Purchasing Office for execution of the license.

Type

Delivery Channel

Purchase Method

Payment Method

Laptop/Desktop

Physical Disc

PO

*DEFINE VP1

 

Download

Individual Purchase

*DEFINE VP2 Reimbursement

Tablet/Mobile Phone

Download

Individual Purchase

*DEFINE VP2 Reimbursement

Purchase and payment methods for software applications remain the same regardless of the owner of the device (university or employee).

University departments retain ownership of the software applications they purchase regardless of device ownership. Upon separation from the university, employees must remove all university-owned applications from personally-owned devices. Departments must make a reasonable effort to ensure compliance.

University departments can participate in the Apple Volume Purchase Program to purchase iOS apps and books in volume for distribution to university staff and students. The Procard is the only payment method approved by the university for this program.

Data Services* (Department Data Plans for University-Owned Devices used by multiple individuals):
*Individual data services provided as a Communications Device Allowance (CDA) through Payroll

Type

Delivery Channel

Purchase Method

Payment Method

Wireless Phone Plan

Wireless Carrier

Carrier Contract

*DEFINE VP2

Wireless Data Plan

Wireless Carrier

Carrier Contract

*DEFINE VP2

 

Web Hosting (Standard = Annual Commitment; Specialty = Multi-year Commitment + Security Issues):

Type

Delivery Channel

Purchase Method

Payment Method

Standard (<$1K/yr)

Online

Procard

*DEFINE VP7

 

Online

Individual Purchase

*DEFINE VP2 Reimbursement

Specialty (>$1K/yr)

Web Hosting Service

Contract

*DEFINE VP2


 

 

Part 7. Purchasing - Table of Contents