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Handbook of Business Procedures

Date published: 
Last revised: 
Issued by: 

February 10, 2012
June 10, 2014
Purchasing

 

Part 7. Purchasing - Table of Contents


7.7.7. PURCHASES THAT DO NOT REQUIRE A PURCHASE ORDER

The following goods and services purchased for The University of Texas at Austin use do not require a purchase order:

  • Regulated utilities
  • Subscriptions to publications
  • Cell phones and pagers1
  • Cell phone and pager monthly service charges1
  • Internet service providers (ISPs)1
  • ISP monthly service charges1
  • Professional memberships related to an employee’s work
  • Exam fees
  • Seminar registration fees
  • Accreditation fees
  • Exhibit booth fees
  • Postage
  • Catering2
  • Freight only - not associated with a purchase order
  • Tuition
  • Classified advertising3 or advertising in books, journals, and magazines
  • Page charges for reprints
  • Books on local funds that are ordered directly from the publisher
  • Demurrage, or cylinder rental fees
  • Items purchased for sole purpose of resale4
  • Items purchased solely using funds collected for conferences, camps, or seminars4
  • Subsequent invoices for periodic renewals, maintenance fees, and other charges associated with approved software license agreements (SLA). These charges may be paid on a *DEFINE VP2 document using the original SLA as supporting documentation.

1 If an instrument or service is purchased from a Department of Information Resources (DIR) Tex-AN contract and the supplier requires a purchase order, a purchase order must be used and monthly service charges must be paid using the *DEFINE VP1 document.
2 If a catering company requires a signature on a contractual agreement prior to providing the service, forward the documents to the business contracts administrator in the Business Contracts Office for review and processing.
3 Local newspapers prefer to charge a credit card or invoice a registered subscriber.
4 The procurement process should follow purchasing guidelines and use best value standards in selecting a supplier.

 

 

Part 7. Purchasing - Table of Contents