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Handbook of Business Procedures

Date published: 
Last revised: 
Issued by: 

March 16, 2011
March 16, 2011
Accounts Payable

 

Part 9. Expenditure Procedures - Table of Contents


9.1. EXPENDITURE PROCEDURES INTRODUCTION AND RESOURCES

A. Introduction

The University of Texas at Austin uses vouchers to generate payments to vendors, individuals, and other institutions. After a voucher is final approved, payment is issued in the form of a check, state treasury warrant, or direct deposit payment to the person or business specified on approved voucher.

B. Payment Vouchers

A payment voucher is usually created by a department in order to issue a payment. If the payment voucher requires further approval after it is approved by the department, the voucher is forwarded to the appropriate processing department for review and final approval. Each processing office reviews and approves specific types of vouchers:

Voucher Type

*DEFINE Command/FRMS Subsystem

Processing Office

Email Address

Cash Advances

N/A

Travel Services

oa.travel@austin.utexas.edu

Centrally-Billed Airfare

VP6/VPT

Travel Services

oa.travel@austin.utexas.edu

Consultant/AIS (PBS)

VP2

Contractor Services

oa.ic@austin.utexas.edu

Entertainment

VPE

Accounts Payable

oa.ap@austin.utexas.edu

Moving Expenses

VP2

Travel Services

oa.travel@austin.utexas.edu

Payroll

VP4

Payroll Services

pr.prpostman@austin.utexas.edu

Procard/Office Depot

VP7/VP9

Purchasing

purchasing@austin.utexas.edu

Purchase Order

VP1

Accounts Payable

oa.ap@austin.utexas.edu

Scholarship/
Fellowship/Cash Prize

VP3/Scholarship

Scholarship/
Fellowship Services

scholarshipdesk@austin.utexas.edu

Service Payment Request

VP2

Accounts Payable

oa.ap@austin.utexas.edu

Travel

VP5/VP2

Travel Services

oa.travel@austin.utexas.edu

Vendor ID Request

GGV

Admin Services: VID Section

vid@austin.utexas.edu

C. Resources

 

 

Part 9. Expenditure Procedures - Table of Contents