Part 11. Travel
Policy number: 11.1
Issued by: Office of Accounting
Date Issued: June 29, 2005
Approved By: K. Hegarty, VP and Chief Financial Officer
11.1 TRAVEL INTRODUCTION AND RESOURCES
A. Introduction
The rules and regulations covering travel reimbursement
come from several sources. The University of Texas is governed by the
State of Texas Travel Regulations Act, the General Appropriations Act, Rules and Regulations of the University of Texas System Board of Regents, and official interpretations
of the Travel Act as made by the State Comptroller of Public Accounts.
The most relevant rules have been condensed into this part of the Handbook of Business Procedures for quick
reference. When the rules for local accounts differ from state accounts,
the difference is noted.
Travel reimbursements are processed by the Office of Accounting Travel Services.
B. References
General Appropriations Act
Federal Travel Regulation
Internal Revenue Service Publication 463, Travel, Entertainment, Gift, and Car Expenses
OANDA.com—The Currency Site
State Comptroller of Public Accounts Travel Information
Texas Mileage Guide
Travel Regulations Act
Travel Rules and Regulations slideshow*
University of Texas System Board of Regents' Rules and Regulations
C. Related Offices
Office of the President
http://www.utexas.edu/president/
Texas Department of Transportation—Aircraft Fleet Services
http://www.dot.state.tx.us/avn/aircraft/aircraft.htm
Texas Legislative Budget Board
http://www.lbb.state.tx.us/
Texas Office of State-Federal Relations
http://www.osfr.state.tx.us/contents.htm
Texas State Comptroller of Public Accounts
http://www.window.state.tx.us/
Travel Management Services
http://www.utexas.edu/services/travel/
Travel Services
https://www.utexas.edu/business/accounting/tr/
United States General Services Administration
http://www.gsa.gov/Portal/gsa/ep/home.do?tabId=0
D. Travel Terms
Average coach airfare
Benefits of travel
Cancellation charge
Centrally billed travel
Commercial lodging establishment
Commercial transportation company
Designated headquarters
Destination
Duty point
Encumbrance
Foreign travel certification
Gratuity
Incidental expense
Independent contractor
Institutional funds
Lodging expense
Lowest available airfare
Non-working hours
Official University business
Place of employment
Prospective state employee
Purpose of travel
Rented or public conveyance
RTA
State funds
Tip
Travel expense
Voucher transmittal form
Work day
Working hours
*NOTE: This document requires that you be able to view PowerPoint documents. A free PowerPoint viewer may be obtained from Microsoft.
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