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Handbook of Business Procedures

Date published: 
Last revised: 
Issued by: 

June 29, 2005
April 9, 2010
Travel Services

 

Part 11. Travel - Table of Contents


11.5.5. NON-EMPLOYEE TRAVEL REIMBURSEMENT PROCEDURES

A. Introduction

Non-employee travel reimbursements are subject to the same policies as employee, prospective employee, and student travel reimbursements. See Parts 11.5., 11.5.1., 11.5.2., 11.5.3., and 11.5.4. for more information.

Part 11 Table of Contents

B. Reimbursements for Travel Expenses Only

If the only expenses for which the non-employee is to be reimbursed are travel expenses, the department should process a Request for Travel Authorization (RTA) with the non-employee traveler type. Refer to Part 11.2 for information about travel authorization.

Part 11.2 Travel Authorization

C. Reimbursements for Travel Expenses with Honorarium to be Paid

If the non-employee traveler is to be paid an honorarium in addition to travel expense reimbursement, payment should be made according to the current process for paying independent contractors. See the Office of Accounting Contractor Services web page for more information.

Contractor Services
Payments to International Non-Employees*

D. Reimbursements to Ten or More Non-Employees

If ten or more non-employees are to be reimbursed for travel expenses incurred to attend a single event and will not be paid for services or receive a stipend or honorarium, a Blanket Authorization of Professional Services (APS) may be prepared in lieu of preparing a Request for Travel Authorization (RTA) for each traveler. A list of participants' names must be submitted with the Blanket APS so that hotel and airfare expenses can be direct-billed.

Authorization of Professional Services (APS)

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Part 11. Travel - Table of Contents