The University of Texas at Austin- What Starts Here Changes the World
Services Navigation

UT Direct



Part 11. Travel
Section 5. Travel Reimbursements
Issued by: Office of Accounting
Date Issued: June 29, 2005
Approved By: K. Hegarty, VP and Chief Financial Officer

Part 11.5 TRAVEL REIMBURSEMENTS
Table of Contents

11.5.1 General Information for Travel Reimbursements

  1. Introduction
  2. Required Forms
  3. Conservation of Funds
  4. Erroneous Vouchers
  5. Official University Business
  6. Timing of Reimbursement Requests
  7. Foreign Exchange Rates
  8. Cancellation or Change Charges
  9. Free or Discounted Travel
  10. Weekend Travel
  11. Packaged Travel Arrangements
  12. Expenses Incurred while Qualifying for Discount Airfare
  13. Travel While on Personal Leave
  14. Lost or Stolen Tickets
  15. Employees with Disabilities
  16. Prospective State Employees
  17. Death of an Employee

11.5.2 Transportation

  1. Introduction
  2. Personal Car Mileage
  3. Travel by Rented or Public Conveyance
  4. Travel by Private Aircraft
  5. Faculty Travel Grants

11.5.3 Meals and Lodging

  1. Introduction
  2. General Requirements for Meals and Lodging Reimbursements
  3. Prohibited Reimbursements
  4. Overnight Travel in Texas
  5. Overnight Travel Outside Texas but in Continental U.S.
  6. Travel Outside Continental U.S.
  7. Lease of an Apartment or House
  8. Exceptions to Reimbursement Limits

11.5.4 Other Expenses

  1. Introduction
  2. Reimbursable Expenses
  3. Non-Reimbursable Expenses

11.5.5 Receipts

  1. Introduction
  2. Required Receipts
  3. Submitting Receipts with Vouchers

11.5.6 Non-Employee Travel Reimbursement Procedures

  1. Introduction
  2. Reimbursements for Travel Expenses Only
  3. Reimbursements for Travel Expenses with Honorarium to be Paid
  4. Reimbursements to Ten or More Non-Employees

 


  Updated 2005 June 29
  Comments on HBP web pages Ask Me!