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Handbook of Business Procedures

Date published: 
Last revised: 
Issued by: 

June 3, 2011
June 3, 2011
Payroll Services

 

Part 13. Payroll Services - Table of Contents


13.2.5. REPLACEMENT PAYCHECKS

A replacement paycheck is issued in the event that a paper paycheck has been lost or destroyed, or has become stale dated because it has not been cashed within 13 months of the issue date. An employee is required to contact Payroll Services Customer Service section and complete a Duplicate Check Request form to place a stop payment on the original paycheck. The employee must also certify on the Duplicate Check Request form that he or she will not attempt to cash the original paycheck should it be found at a later time. Replacement checks cannot be issued by direct deposit. The Duplicate Check Request form also requires the employee to choose whether to pick up the replacement paycheck at Payroll Services or have the check mailed to a current address. If the employee chooses to pick up the replacement paycheck, Payroll Services will send an e-mail to the employee when the check is available for pickup.

Note: Although payroll checks may indicate a set number of days before becoming "void," the checks are generally honored by financial institutions until they become stale dated.

 

 

Part 13. Payroll Services - Table of Contents