Handbook of Business Procedures

 

Part 16. Inventory Control and Property Management - Table of Contents

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16.3.4. EQUIPMENT TO BE DISCARDED

Extraordinary care must be taken in discarding equipment no longer needed. When equipment becomes obsolete, damaged, broken beyond reasonable repair, or otherwise considered to be useless to a department, the department head shall have a Capitalized and Controlled Asset Removal and Transfer (CCART) document prepared for transfer of the items to Surplus Property. The completed form should be signed by the appropriate official and sent to Surplus Property, which will arrange to have the equipment picked up. The property control plate or inventory number tag must be left on each item. The equipment shall be transferred to Surplus Property in the best condition possible; parts must not be removed, nor shall any piece of equipment be cannibalized prior to transfer.

If the best interests of the University can be served by the removal of parts from an item of equipment before a transfer is made, the department head shall recommend to the Property Manager that cannibalization be approved, with the understanding that the item is being dismantled in order that parts might be used to construct or repair other equipment. The actual cannibalization shall not be undertaken until the approval of the Property Manager or designee has been obtained. The residue, including the property tag, shall be transferred to Surplus Property.

If the Property Manager or designee authorizes the removal of the equipment from the departmental inventory, the department will be notified with an approved copy of the Inventory Removal Request form or the Report of Transfer of Equipment form.

Worn, obsolete, unserviceable, and otherwise useless equipment shall not be disposed of by any other procedure. If for any reason the transfer is not finally affected, the department will be notified. If it is not practical or economically feasible to transfer unserviceable or obsolete property to Surplus Property, departments must not arbitrarily discard such items. The Property Manager or designee must be advised of the circumstances and the department's recommendation for disposal.

University of Texas at Austin Inventory Forms
Capitalized and Controlled Asset Removal and Transfer (CCART) System
Capitalized and Controlled Asset Removal and Transfer (CCART) System Tutorial
Surplus Property

 

 

Part 16. Inventory Control and Property Management - Table of Contents