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16.5.6.4 GOVERNMENT SURPLUS PROPERTY Interested individuals will screen in-house equipment lists before selecting items to fill known or anticipated requirements from U.S. Government surplus property lists. The head of the Engineering Services Department at The University of Texas at Austin Applied Research Laboratories (ARL:UT) will personally review and approve or disapprove each request, giving special consideration to cost of the item, weight, size, the condition code, need for a visual inspection, and when the shipment will be required. Approved items will then be checked for availability and placed on freeze with the appropriate General Services Administration (GSA) or Department of Defense (DoD) office. The appropriate forms (DD1149, DD1348) will be prepared from all available information to include nomenclature, manufacturer, date manufactured, model number, serial number, and acquisition cost. The forms will then be forwarded, with a justification letter, to the Office of Naval Research Regional Office (ONRRO) in San Diego, California, for approval. The Property Office will maintain a requisition register, suspense file, and completed/canceled file on all requested items. A copy of the requisition will be filed in ARL:UT's Shipping and Receiving Office pending receipt of property. Upon receipt of the equipment, this copy will be used to check received property and to prepare a receiving report. A copy of the receiving report will be filed in the Property Office. U.S. Government Inventory Forms Accountability of government surplus property will be in accordance with the methods described in The University of Texas at Austin Handbook of Business Procedures Part 16.5.6.5. Procedures governing the removal or return of government surplus property are described in The University of Texas at Austin Handbook of Business Procedures Parts 16.5.6.2 K and 16.5.6.6.
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