Handbook of Business Procedures
October 23, 2012
December 16, 2013
Records Management Services
20.2.1. RECORDS MANAGEMENT SERVICES DOCUMENTS
A. The University of Texas Records Retention Schedule (UTRRS)
The UTRRS is used to authorize requests for destruction. Some record series titles are abridged. Contact Records Management Services (RMS) to view the unabridged version as certified by the Texas State Library and Archive Commission or for any questions concerning retention codes. This is the current, authoritative version of the UTRRS:
The University of Texas at Austin Records Retention Schedule (UTRRS) (PDF)
Recertified June 2011, amended May 2012, June 2012
For more information, refer to 20.2.2. How to Use The University of Texas at Austin Records Retention Schedule (UTRRS).
B. Records Management Forms
The following forms are used to manage records at the department level:
- Records Inventory Workbook
The Records Inventory Workbook is used to develop a list of records managed in the department and information about their management.
Records Inventory Workbook
- Request to Dispose of Records Form
The Request to Dispose of Records Form is used to request authorization to dispose of university master records.
Request to Dispose of Records Form
- Departmental Management of Imaged Master Records Acknowledgment
The Departmental Management of Imaged Master Records Acknowledgment is used by departments to acknowledge standards required for imaging master records.
Departmental Management of Imaged Master Records Acknowledgment
- Records Management Language for Contracts
Records Management Language for Contracts is a resource for federal agencies that can be adapted for university contracts for services that create, manage, or maintain state data, information, or records, such as hosted services, or cloud-based storage solutions by using the references to Texas laws and University policy provided in 20.4.4 Contracts Pertaining to State Records
Records Management Language for Contracts