askus icon

Handbook of Business Procedures

Date published: 
Last revised: 
Issued by: 

October 23, 2012
December 16, 2013
Records Management Services

 

Part 20. Records Management - Table of Contents


20.5.2. CONFIDENTIAL OR SENSITIVE RECORDS VERSUS NONCONFIDENTIAL RECORDS

A. Disposition of Confidential or Sensitive Records

Any record created and maintained within The University of Texas at Austin or by a private contractor to the university can contain confidential or sensitive information, whether it is a master record, a convenience copy, or transitory information. Records that contain confidential or sensitive information have additional requirements for management.

Master records, convenience copies, or transitory information records that meet retention requirements and contain confidential or sensitive information must be disposed of in a manner that preserves confidentiality throughout the entire disposal process. When records to be transferred to archives contain confidential or sensitive information, Records Management Services (RMS) notifies The University of Texas at Austin archivist. Master records that contain confidential or sensitive information and are approved for destruction by RMS must be protected and disposed of following the guidelines in 20.7.2. Destruction Options for Confidential or Sensitive Records.

For more information, refer to:

B. Disposition of Nonconfidential Records

Master records, convenience copies, or transitory information records that meet retention requirements and do not contain confidential or sensitive information can be disposed by any method available in accordance with 20.5.1 Requirements for Disposition of Records. There are no special requirements for nonconfidential records that are approved for archival transfer. Records that do not contain confidential or sensitive information and are approved for destruction by RMS can be placed in recycle bins or disposed of by any method available.

 

 

Part 20. Records Management - Table of Contents