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Handbook of Business Procedures

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Part 21. Notary Public Appointments - Table of Contents


A. Purpose

The purpose of this policy is to provide instruction and guidance regarding employees appointed as notaries public.

B. Scope

This policy applies to all employees of The University of Texas at Austin.

C. Introduction

A notary public is a public servant with statewide jurisdiction who is authorized to take acknowledgements, protest instruments permitted by law, administer oaths, take depositions, and certify copies of documents not recordable in the public records.

The primary duty of a notary public is to show that a disinterested party (the notary public) has duly notified the signer of a document of its importance, and the signer of such document has declared that the signer's identity, signature, and reasons for signing such instrument are genuine. The signature and seal of a notary public do not prove these facts conclusively, but provide prima facie (sufficient) proof of them, and allow persons in trade and commerce to rely upon the truth and veracity of the notary public as a third party who has no personal interest in the transaction.

Notary Public appointments are administered by the Office of the Texas Secretary of State and managed by the State Office of Risk Management (SORM).

Office of the Texas Secretary of State
State Office of Risk Management
Texas Government Code—Chapter 406. Notary Public
Office of Accounting Notary Appointment User Guide*
SORM—Notary Public Information for State Employees
Texas 77th Legislative Session—House Bill 1203 *
Texas Civil Practice and Remedies Code Section 104.001
Texas State Notary Handbook
Texas Secretary of State—Notary Public Educational Information

D. Related Offices

Office of Accounting

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Part 21. Notary Public Appointments - Table of Contents