Handbook of Business Procedures
March 8, 2012
March 30, 2012
24.3. FEDERAL SMALL BUSINESS PROGRAM
The federal contracts negotiated by The University of Texas at Austin refer to businesses as small business concerns. A business concern is a business entity organized for profit, with a place of business located in the United States. A business concern may be a sole proprietorship, partnership, corporation, or any other legal form.
A business owner may qualify as a concern under specific U.S. Small Business Administration (SBA) programs based on a variety of factors. For more information, go to the SBA’s Am I a Small Business Concern? Web page. For a list of the SBA programs, go to the Small Business Certifications & Audiences Web page.
B. Federal Regulations Governing Subcontracting of Small Businesses
According to the Federal Acquisitions Regulation (FAR), Subpart 19.7 – The Small Business Subcontracting Program, 19.701 Definitions, a subcontract is “any agreement (other than one involving an employer-employee relationship) entered into by a Government prime contractor or subcontractor calling for supplies and/or services required for performance of the contract, contract modification, or subcontract.”
According to the Federal Acquisitions Regulation (FAR), Subpart 52.2 – Text of Provisions and Clauses, 52.219-9 Small Business Subcontracting Plan, subcontracting plans must be submitted for each contract or contract modification that is expected to exceed $650,000 (or $1,500,000 for construction). The subcontracting plan’s goals are negotiated between the university’s principle investigator (PI), the HUB/SB Coordinator/Director serving as the small business liaison officer (SBLO) for the university, and the awarding federal agency.
C. The University of Texas at Austin’s Small Business Master Subcontracting Plan
The Historically Underutilized Business/Small Business (HUB/SB) Program Office, with the approval of the Office of Naval Research, has developed a master subcontracting plan for The University of Texas at Austin. The university’s outreach efforts are governed under the Small Business Master Subcontracting Plan. The Principal Investigator (PI) is responsible for submitting an Exhibit 1 document for approval to the HUB/SB Program Office when the solicitation is expected to exceed $650,000 and involves federal contract funds. For assistance with completing Exhibit 1, Principal Investigators may refer to the Small Business Subcontracting Detailed Procedures for Federal Contracts.
Upon approval, the university department or the HUB/SB Program Office submits the Exhibit 1 document to the awarding federal agency for its approval. For more information, go to the SBA’s Subcontracting Assistance Program Web page.
The Small Business Master Subcontracting Plan requires that the small business concerns listed in the subcontracting plan (small; veteran-owned; service-disabled veteran-owned; HUBZone; small disadvantaged; historically black colleges and universities and minority institutions, including tribal colleges and universities; and woman-owned) have maximum opportunity to participate as subcontractors under federal contracts, to the extent that the opportunity is feasible and allows efficient contract performance.
Goals for each of these business concerns are developed for each solicitation expected to exceed $650,000 and involving federal contract funds. Goals are expressed in terms of percentages and dollars of total planned subcontracting. They will also include a description of the principal products and services to be acquired from each of the small business concerns. The small business concerns listed in the Small Business Master Subcontracting Plan must be used to meet program goals whenever possible.
D. Federal Environmental Protection Agency (EPA) Grant Program
As part of the Federal Small Business Program, the university is responsible for the administration of the U.S. Environmental Protection Agency (EPA) Environmental Justice Grants & Programs. Goals for the EPA Grants and Programs are developed by the Texas Commission on Environmental Quality.
- Small Business Master Subcontracting Plan
- Small Business Subcontracting Detailed Procedures for Federal Contracts
- Exhibit 1: The University of Texas at Austin Individual Small Business Subcontracting Plan
- Federal Acquisition Regulation (FAR)
- U.S. Small Business Administration (SBA)
- Small Business Certifications & Audiences
- Central Contractor Registration (CCR)
- SBA’s HUBZone Certification
- BUY VETERAN
- Centralized Master Bidders List (CMBL) & Historically Underutilized Business (HUB) Search
- U.S. Environmental Protection Agency (EPA) Environmental Justice Grants & Programs