Handbook of Business Procedures
User Guides and Training Tools

Accounting
Accounts Payable
Budget
*DEFINE
Funds Transfers
Independent Contractors
Interdepartmental Transfers
Inventory and Property Management
Notary Public
Purchasing
Records Management
Reporting
Sales Tax
Scholarships and Fellowships
Student Accounts Receivable
Travel
Wire Transfers & Foreign Drafts

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Accounting

• Account Structure
• Account Creation and Control
• Fiscal Year End Process
  • Overview & Procedures*
  • Balance Forward Check*
  • Balance Forward Rules*
  • Encumbrances*
  • Service Dates*
• Electronic Deposits - VC1 Documents*
• Introduction to Accounting*
• List of Accountants by Account Number
• Subaccount Listing*
• Statement of Accounts - Reconciliation*
• Typical Accounting Transactions*

Accounts Payable

• Overview & Procedures*
• Payment Voucher Checklist
• Special Processing Issues
• Check Pick-up Procedures
• Preparing Proper Supporting Documentation for Scanning
• Procurement Card Vouchers*
• VP1 Crosswalk
• Vendor Identification Numbers*
• Object Class Codes*

Budget

• Budget Update Document (BUD) Training

*DEFINE

• Overview of *DEFINE
• Introduction to *DEFINE*
• *DEFINE Resource Page
• Account Information in *DEFINE
  • Account Transaction*
  • Account Balances by Object Code
    • By Account*
    • By Budget Group and Account*
  • Account Balances by Account*
  • Account Information Quick Reference with FAQ's*
• Authorized Signers for an Account*
• Unit Code Listing*
• Departmental Ledger Module (LMM)*

Funds Transfers

• FRMS Transfer System Guide

Independent Contractors

• APS Handout*
• Payments to International Non-Employees*

Interdepartmental Transfers

• (IDTs) Rate Requests
• Original Charges - VT5*
• Correction of Charges - VT6*

Inventory and Property Management

• Working with CCART—Electronic Transfer Documents*
• CCART Tutorial
• State Property Accounting Users Guide
• Running an NVP Report

Notary Public

• Notary Public Appointment User Guide*

Purchasing

• Purchasing Processes
• Procurement Card Program
• Procurement Card Payment Voucher (VP7)
  • Handout*
  • Slide show

Records Management

• How to Use the Records Retention Schedule
• Request to Dispose of Records
• Electronic Image Guidelines
• Frequently Asked Questions

Reporting

• IF1 (DA30 and AC30) Slide Show**
• Report Writer (IF2)*
• Annual Financial Report Writer (*AQAFRS)

Sales Tax

• Overview & Procedure*
• Texas Sales Tax and Tax Exemption Certification Instructions*

Scholarships and Fellowships

• FRMS Scholarship/Fellowship*

Student Accounts Receivable

• Centralized Receivables Handout*
• Tuition and Fee Waivers*

Travel

• VE5/VE6 - Request Travel Authorization*
• Travel Authorization & Payment Documents (VE5/VE6 & VP5)*

Wire Transfers & Foreign Drafts

• Wire Transfers and Foreign Drafts Instructions*
• Wire Transfers and Foreign Drafts Slide Show**

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