Inventory Services

• Report and reconcile inventory records and values to both the Annual Financial Report Schedules and the State Property Accounting record reports
• Maintain equipment inventory records on shared mainframe database
• Conduct and monitor the Annual Physical Inventory Cycle and audit those reports submitted by the university departments
• Locate and tag university equipment as it is purchased and received by departments
• Provide inventory information and reference resources to department personnel

Spotlights

• Inventory Services Begins Spot Audits
• Inventory Modules Now Open!

Policy Guidelines Related to Property Management

Inventory policies have been incorporated into the Handbook of Business Procedures as Part 16—Inventory Control and Property Management:

• The University Property Accounting & Responsibility Guidelines document is Part 16.1 through Part 16.4.
• The Procedures for Inventory Control and Management of United States Government Property document is Part 16.5.
• The (ARL) Property Management and Record Keeping Procedures of Applied Research Laboratories Guidelines document is Part 16.5.6.
  

Inventory Transfers Document

CCART (Online NT1 document) is open and operational year-round for processing electronic transfer of equipment (NT1) documents.

Answers to Frequently Asked Questions

• General
• Removals, Disposals, and Self-Tagging
• Annual Physical Inventory
• CCART

Additional Resources

• Capitalized vs. Controlled Object Codes
• List of Controlled Items*
• List of Controlled and Capitalized Items*
• Self Tagging Template (Excel format)
• Depreciation Calculation Template (Excel Format)

Additional Inventory Forms

• Inventory Removal Request *
• Equipment Located off Campus*
• Physical Inventory Certification Form*— (Certification form instructions)
• Property Transfer Receipt*

Inventory Classes

To check class times and locations, or to register, use the TxClass web application.The links below will take you to a detailed description of each class including prerequisites and handouts in PDF format. Please print the handouts prior to class and bring them with you.

• DE 430 - Working with CCART—Electronic Transfer Documents
• DE 431 - Advanced Inventory
• DE 437 - Introduction to Inventory

Contact Inventory Services

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