Inventory Services

• Report and reconcile inventory records and values to both the Annual Financial Report Schedules and the State Property Accounting record reports
• Maintain equipment inventory records on shared mainframe database
• Conduct and monitor the Annual Physical Inventory Cycle and audit those reports submitted by the university departments
• Locate and tag university equipment as it is purchased and received by departments
• Provide inventory information and reference resources to department personnel

Spotlights

• New Inventory Certification Form now available!
• New Physical Inventory Kit now available!
• Inventory Services is moving

Policy Guidelines Related to Property Management

Inventory policies have been incorporated into the Handbook of Business Procedures as Part 16—Inventory Control and Property Management:

• The University Property Accounting & Responsibility Guidelines document is Part 16.1 through Part 16.4.
• The Procedures for Inventory Control and Management of United States Government Property document is Part 16.5.
• The (ARL) Property Management and Record Keeping Procedures of Applied Research Laboratories Guidelines document is Part 16.5.6.
  

Inventory Transfers Document

The Inventory Transfers Document (CCART-NT1 document) on the web will remain open and operational year round. Please change your fiscal year to 07-08 beginning Sept. 1, 2007. Any documents created in fiscal year 06-07 will still be able to be approved in fiscal year 07-08.

• CCART-NT1 document tutorial - A detailed introduction to the use of and functions of the CCART-NT1 electronic transfer of inventory form.

Physical Inventory Kit

Departments are required to conduct an annual physical inventory. The information in this kit will give you the resources you need to complete this task. The FAMIS Mobile Asset Inventory (FMAI) application is used by UT Austin departmental inventory contacts during the annual physical inventory. It gives inventory contacts the ability to scan, locate, modify, and update assets in the field.

Answers to Frequently Asked Questions

• General
• Removals, Disposals, and Self-Tagging
• Annual Physical Inventory
• FAMIS Mobile Asset Inventory (FMAI)

Additional Resources

• Capitalized vs. Controlled Object Codes
• 26 Account Information* - Checklist for payments of equipment
• Self Tagging Template (Excel format)

Additional Inventory Forms

• Equipment Transfer
• Equipment Removal
• Equipment Located off Campus
• Physical Inventory Certification Form*— (Certification form instructions)

Inventory Classes

To check class times and locations, or to register, use the TxClass web application.The links below will take you to a detailed description of each class including prerequisites and handouts in PDF format. Please print the handouts prior to class and bring them with you.

• DE 430 - Working with CCART—Electronic Transfer Documents
• DE 431 - Advanced Inventory
• DE 432 - Inventory Barcode Scanner Usage
• DE 437 - Essential Inventory

Contact Inventory Services

* NOTE: Best viewed with Adobe Acrobat Reader 6.0 or later. Earlier versions may result in incomplete rendering of information. A free update of Adobe Acrobat Reader may be obtained from Adobe.