Inventory Services

• Report and reconcile inventory records and values to both the Annual Financial Report Schedules and the State Property Accounting record reports
• Maintain equipment inventory records on shared mainframe database
• Conduct and monitor the Annual Physical Inventory Cycle and audit those reports submitted by the university departments
• Locate and tag university equipment as it is purchased and received by departments
• Provide inventory information and reference resources to department personnel

Spotlights

• CCART (Online NT1 document) will remain open and operational year-round. Please change your fiscal year to 08-09 beginning Sept. 1, 2008. Any documents created in fiscal year 07-08 will still be able to be approved in fiscal year 08-09. If you do not know how to change your fiscal year, please view the tutorial.
• New Self Tagging Template available.
• New Inventory Services customer service hours.

Policy Guidelines Related to Property Management

Inventory policies have been incorporated into the Handbook of Business Procedures as Part 16—Inventory Control and Property Management:

• The University Property Accounting & Responsibility Guidelines document is Part 16.1 through Part 16.4.
• The Procedures for Inventory Control and Management of United States Government Property document is Part 16.5.
• The (ARL) Property Management and Record Keeping Procedures of Applied Research Laboratories Guidelines document is Part 16.5.6.
  

Inventory Transfers Document

CCART (Online NT1 document) is open and operational year-round for processing electronic transfer of equipment (NT1) documents.

Physical Inventory Kit

Departments are required to conduct an annual physical inventory. The information in this kit will give you the resources you need to complete this task. The FAMIS Mobile Asset Inventory (FMAI) application is used by UT Austin departmental inventory contacts during the annual physical inventory. It gives inventory contacts the ability to scan, locate, modify, and update assets in the field.

Answers to Frequently Asked Questions

• General
• Removals, Disposals, and Self-Tagging
• Annual Physical Inventory
• FAMIS Mobile Asset Inventory (FMAI)
• CCART

Additional Resources

• Capitalized vs. Controlled Object Codes
• Self Tagging Template (Excel format)
• Depreciation Calculation Template (Excel Format)

Additional Inventory Forms

• Inventory Removal Request
• Equipment Located off Campus
• Physical Inventory Certification Form*— (Certification form instructions)
• Property Transfer Receipt

Inventory Classes

To check class times and locations, or to register, use the TxClass web application.The links below will take you to a detailed description of each class including prerequisites and handouts in PDF format. Please print the handouts prior to class and bring them with you.

• DE 430 - Working with CCART—Electronic Transfer Documents
• DE 431 - Advanced Inventory
• DE 432 - Inventory Barcode Scanner Usage
• DE 437 - Essential Inventory

Contact Inventory Services

* NOTE: Best viewed with Adobe Acrobat Reader 6.0 or later. Earlier versions may result in incomplete rendering of information. A free update of Adobe Acrobat Reader may be obtained from Adobe.