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Project Description |
Justification |
Project Duration |
Estimated Total Cost |
| Scholarship SSN remediation | To remove Social Security Number from display and allow UT EID to be entered. | October 2004 to August 2006 | $24,000 |
| Promissory note for installment payments | To add functionality to the What I Owe web site that will require students paying fee bills using the installment plan, to sign a promissory note. To develop a second web site for those who want to only sign a note without payment. To update RP1 to allow cashiers to record this signature. | June 2006 to July 2006 | $3,840 |
| Scholarship SSN remediation | To remove Social Security Number from display and allow UT EID to be entered. | October 2004 August 2006 | $24,000 |
| Promissory note for installment payments | To add functionality to the What I Owe web site that will require students paying fee bills using the installment plan, to sign a promissory note. To develop a second web site for those who want to only sign a note without payment. To update RP1 to allow cashiers to record this signature. | June 2006 to July 2006 | $3,840 |
| Vendor ID replacement- Programmatic creation of vendors | To modify the process of creating vendor IDs programmatically to key off the vendor UIN. | March 2006 to June 2006 | $2,400 |
| Vendor ID replacement- Programmatic creation of accounting transactions | To modify the process that outside areas use to add accounting transactions programmatically in an online mode. | May 2006 to June 2006 | $1,200 |
Vendor ID replacement- |
To modify programs that populate the vendor ID on the transaction file to populate an alternate key. | May 2006 to June 2006 | $1,200 |
| Vendor ID replacement - Batch document creation | To develop a new batch document create interface that identifies vendors by vendor EID instead of vendor ID that includes the SSN. | March 2006 to May 2006 | $1,200 |
| Vendor ID replacement - Integrate with Tax ID Vault | To begin storing vendor tax IDs on the new Tax ID Vault. Eventually, this will eliminate the use of vendor IDs that are made up of the tax ID. | March 2006 to May 2006 | $1,200 |
| Vendor ID replacement - New vendor displays | To create new commands for vendor ID listings for the PMM menu. To modify the GG3 and GG4 listing to display UT EID. | March 2006 to May 2006 | $1,200 |
| Tax ID Vault - phase 1 | To develop central Tax ID file system | October 2005 to April 2006 | $28,800 |
| Intra-departmental plant funds transfer | To analyze how the VT4 document could be used to process a intra-departmental 36 account to 36 account transfer. | March 2006 to April 2006 | $1,920 |
| Plant Funds reverse document | To develop the web-based VTR document to reverse unused plant funds transferred using VT4 documents. | August 2005 to April 2006 | $9,600 |
| Vendor ID replacement phase 2 | To use alternative identifier to the state's vendor ID to protect payee Social Security Numbers by modifying the accounting files and all infrastructure code to create and maintain vendor records by UT EID. |
November 2005 to March 2006 | $36,000 |
| eBilling for institutional loans | To implement mandatory electronic billing for all institutional cash and tuition loans. | December 2005 to March 2006 | $1,920 |
| Teaching activities cube development | To facilitate the analysis of teaching activity data. | October 2005 to February 2006 | $52,000 |
| Faculty workload cube development | To facilitate the analysis of faculty workload data. | November 2005 to February 2006 | $32,500 |
| Infrastructure software testing and implementation | To increase the level of service that can be provided by IQ. | November 2005 to February 2006 | $6,500 |
| SRECNA cube | To create the Statement of Revenue & Expenditures and Changes to Net Assets cube, which will be used to automate labor-intensive and complex manual monthly process. | March 2005 to January 2006 |
$10,400 |
| 1098T processing | To prepare for processing of 1098Ts for the 2005 tax year. | October 2005 to January 2006 | $2,400 |
| Upgrades to Returned Check system | To implement UIN/EID as the main identifier. | July 2005 to January 2006 |
$2,400 |
| Conversion of modules sending or receiving SSN from EID files | To comply with University of Texas System Business Procedures Memorandum 66. EID modules will not return SSNs beginning in January 2006. | August 2005 to January 2006 |
$12,000 |
| UT System no longer accepts SSN as identifier | To comply with University of Texas System Business Procedures Memorandum 66. | March 2005 to January 2006 |
$24,000 |
| Imputed indirect cost amounts | To enable the University to report costs legitimately incurred that could not be recovered previously by including imputed indirect cost recovery amounts in the NSF Survey. |
August 2005 to January 2006 |
$3,600 |
| Tuition and fees upgrades | To prepare for Spring 2006 by upgrading the interaction of the tuition and fee system with the centralized receivables system. | October 2005 to December 2005 | $3,840 |
| SSN remediation of secured modules | To comply with University of Texas System Business Procedures Memorandum 66 by converting secured modules to use UIN instead of SSN. | April 2005 to December 2005 |
$24,000 |
| eBilling for tuition and fees | To implement mandatory eBilling for Spring 2006. | October 2005 to November 2005 | $1,920 |
| Vendor ID replacement phase 1 | To use alternative identifier to the state's vendor ID to protect payee Social Security Numbers by modifying the vendor interfaces to accept UT EIDs. |
November 2004 to November 2005 | $24,000 |
| CCART Notify functionality | To enable the initiation of inventory transfers by users whose unit does not own the items to be transferred. | August 2005 to October 2005 |
$3,840 |
| Auto-encumbrances | To automatically encumber all funds listed on Requests for Travel Authorization (VE5 documents), which will cause the documents to route according to the master views of all accounts that are intended to be used to pay for the trip. | July 2005 to October 2005 |
$12,000 |
| Jackson School of Geosciences | To upgrade the student accounting system to handle the new Jackson School of Geosciences. | September 2005 to October 2005 |
$2,400 |
| Fee billing, loans, reporting | To accommodate students displaced by Hurricane Katrina by upgrading the fee billing system to allow special deadlines, tuition waivers, and reports; upgrading the loans system to waive interest on tuition and cash loans for displaced students; and working with the Office of Institutional Research to report students to the state. | September 2005 to October 2005 |
$4,800 |
| Cash Loans web site | To enable students to pay online for outstanding bars or to receive funds by direct deposit or into Bevo Bucks accounts. | May 2005 to October 2005 |
$2,400 |
| IF4 on the web | To add delete functionality and additional information about reports. | June 2005 to September 2005 |
$1,920 |
| HUB report and extract development | To support HUB offices at UT Austin and UT System component institutions in analyzing HUB trends. | June 2005 to September 2005 |
$10,400 |
Fiscal Year 04-05 Completed IT Initiatives
Fiscal Year 03-04 Completed IT Initiatives
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