The Office of Accounting will be closed during the holidays from December 22, 2006 through January 1, 2007. We will resume normal business hours on Tuesday, January 2, 2007. Therefore, no payments will be issued or distributed during this time. The last checks printed in 2006 using local funds will be printed at noon on Thursday, December 21, 2006.
Here are the voucher deadlines in order to get payments issued and disbursed before December 22, 2006:
Payment Voucher Deadlines
Post-Audit Documents:
State Accounts: All post-audit payment document types needing a payment issued before Friday, December 22, 2006 should be final approved within the department with a requested payment date of no later than December 21, 2006 by 5:00 p.m. on Monday, December 18, 2006.
Local Accounts: All post-audit payment document types needing a payment issued before Friday, December 22, 2006, should be final approved within the department with a requested payment date of no later than December 21, 2006 before noon (clock on *DEFINE) on Thursday, December 21, 2006. If a post-audit document is final approved at or after noon or without a requested payment date entered, payment will be issued on Tuesday, January 2, 2007.
Pre-Audit Documents:
State Accounts: All supporting documentation for pre-audit payment type documents needing a payment issued before Friday, December 22, 2006, should be in the Office of Accounting, located in MAI Room 132, by 5:00 p.m. on Friday, December 15, 2006. If supporting documentation is not received by that time, then the pre-audit payment type documents may not be final approved and/or payment may not be issued before Friday, December 22, 2006.
Local Accounts: All supporting documentation for pre-audit payment type documents needing a payment issued before Friday, December 22, 2006, should be in the Office of Accounting, located in MAI Room 132, by 5:00 p.m. on Monday, December 18, 2006. If supporting documentation is not received by that time, then the pre-audit payment type documents may not be final approved and/or payment may not be issued before Friday, December 22, 2006.
Checks Distributed in MAI 132:
Any check not picked up by 5:00 p.m. on Thursday, December 21, 2006 will be unavailable until normal business hours resume on Tuesday, January 2, 2007.
