The Office of Accounting will be closed during the holidays from Dec. 22, 2008 through Jan. 2, 2009. We will resume normal business hours on Monday, Jan. 5, 2009; therefore, no payments will be issued or distributed during this time. The last checks printed in 2008 using local funds will be printed at noon on Friday, Dec. 19, 2008.
The following are the voucher deadlines for getting payments issued and disbursed by Dec. 19, 2008.
Post-Audit Documents:
State Accounts: All post-audit payment document types needing a payment issued by Friday, Dec. 19, 2008 should be final approved within the department with a requested payment date of no later than Dec. 18, 2008 by 5 p.m. on Monday, Dec. 15, 2008.
Local Accounts: All post-audit payment document types needing a payment issued by Friday, Dec. 19, 2008, should be final approved within the department with a requested payment date of no later than Dec. 19, 2008 before noon (determined by the clock in *DEFINE) on Friday, Dec. 19, 2008. If a post-audit document is final approved at or after noon or without a requested payment date entered, payment will be issued on or after Monday, Jan. 5, 2009.
Pre-Audit Documents:
State Accounts: All supporting documentation for pre-audit payment type documents needing a payment issued by Friday, Dec. 19, 2008, should be in the Office of Accounting, located in MAI Room 132, by 5 p.m. on Friday, Dec. 12, 2008. If supporting documentation is not received by that time, then the pre-audit payment type documents may not be final approved and/or payment may not be issued by Friday, Dec. 19, 2008.
Local Accounts: All supporting documentation for pre-audit payment type documents needing a payment issued by Friday, Dec. 19, 2008, should be in the Office of Accounting, located in MAI Room 132, by 5 p.m. on Wednesday, Dec. 17, 2008. If supporting documentation is not received by that time, then the pre-audit payment type documents may not be final approved and/or payment may not be issued by Friday, Dec. 19, 2008.
Scholarship SS1 Documents:
SS1 documents with scheduled payment dates of Dec. 22-31, 2008 will be processed for payment on Thursday, Dec. 18, 2008 absent any holds (Student Financial Services, registration, etc).
Checks are distributed in MAI 132. Any check not picked up by 4:30 p.m. on Friday, Dec. 19, 2008 will be unavailable until normal business hours resume on Monday, Jan. 5, 2009.
