Publications by *DEFINE Command

GB1 - Account Information
GB1 gives balance and account information by account number. Displays account title, unit name and unit head, and authorized signers for manual documents.

GBS - Authorized Signers for an Account
GBS lists all signers for an account.

GGV, GG3, and GG4 - Vendor ID Information
These handouts include information on looking up vendor identification (VID) numbers and requesting new VIDs using the GGV document.

GG8 and GG9-Command Help - Object Code Information
Information regarding object class codes and how to find the appropriate object class code in *DEFINE.

GO1 - Object Balances for Accounts / General Ledgers
GO1 allows you to view object code balances for an account.

GOM - Online Reports
The GOM Online Reports document displays the fields that carry over from the command line to the PF3 Online Reports.

GO2 - Object Balance for a Budget Group by Account
GO2 allows you to view object code balances for a budget group by month.

GTM - Accounting Transactions Inquiries
The GTM module provides access to accounting transaction information in a variety of formats. Transactions can be found by date, voucher number, purchase order number, etc.

GTM-Online Reports
The GTM Online Reports display the fields that carry over from the command line to the PF3 Online Reports.

IF2 - Report Writer
Covers the structure, command format, and operations of the TRANSACTION LISTING feature in the report writer (IF2) module for *DEFINE; and the operations and format of the IF2 module, including how to set up and specify content of a transaction listing report and how to design the report.

IQM - On-Line Information System
The IQM commands enable you to view information about your accounts and codes.

LMM - Departmental Ledger Module
Covers the concepts and basics of using the Departmental Ledger Module (LMM) in *DEFINE.

NVM - Inventory Module
Includes information about using the *DEFINE, NVM Commands to review and monitor inventory items. Persons interested in this course should also note that Inventory Transfers are processed on the web using OASYS and the NT1 Document (web only document).

RPM - Centralized Receivables
Covers the Centralized Receivables system which provides a centralized view of all debt owed by an individual, organization, or department at the University of Texas at Austin. The Centralized Receivables system allows for payments and refunds of various types and provides entries for posting to the accounting system, improving timeliness and maintaining integrity of reporting.

SS1 - Scholarship & Fellowship Payments
SS1 documents are used to process scholarship and fellowship payments.

SS2 - Authorize Tuition/Fee Waiver
Explanation of the purpose; glossary; and a description of the SS2 process flow after the 12th class day.

SS2 and SSB - Tuition and Fee Waiver Documents
Includes examples on how to create an SS2 and an SSB in *DEFINE.

US1 - Electronic Office Management
Includes instructions for establishing an electronic office, document routing, electronic signature authorization, and command authorizations.

VC1 - Cash Receipt Voucher for Departments
VC1 is used by departments to prepare departmental deposits.

VE5 and VE6 - Request Travel Authorization
(Formerly taught as class DE 227), now taught as an Administrative Procedures Workshop. This handout is still available for download and has useful information about travel documents: VE5, VE6, and VP5 payment vouchers.

VP1 and VP2 - Payment Vouchers
Includes fundamentals of payment voucher preparation (electronic). Explains Vendor Identification Numbers (VID's), Object Class Coding, Service Dates, Payee Reference Information, and Support Information Requirements. See Voucher Processing for further information.

VP5 - Travel Payment Voucher
(Formerly taught as class DE 227), now taught as an Administrative Procedures Workshop. This handout is still available for download and has useful information about travel documents: VE5, VE6, and VP5 payment vouchers.

VP7 - Procurement Card Voucher
How VP7 vouchers are created; how routing works; how to update the VP7; and how accounts may be updated.

VT1, VT2, and VT3 - Intra Fund Group Transfers
This document covers how to create and approve electronic requests for transfers of funds (RTF). These *DEFINE documents include the VT1, VT2, and VT3.

VT5 - IDT original charges
Explains how to use the VT5 for copy charges and service center charges.

VT6 - IDT correction of charges
How to use the VT6 to make corrections on previously approved vouchers.