Class Handouts

DE 430 - Working with CCART—Electronic Transfer Document*
This class covers how to transfer equipment ownership to another UT department using CCART,step-by-step CCART creation and navigation, CCART authorizations and routing paths, and troubleshooting common problems.

DE 431 - Advanced Inventory*
Overview of the Internal Inventory Processes, NVR and NVP reports, review of basic Inventory process, NT1 process, departmental Self-Tagging Processes.

DE 432 - Inventory Barcode Scanner Usage*
Overview of the proper procedures on checking out scanners and their usage for the annual physical inventory process.

DE 437 - Essential Inventory*
Explains the process and requirements for the annual physical review of Inventory items, including scanning and manual methods, reports, and associated *DEFINE Commands.

PN 216 - Electronic Office Management* (Formerly DE 201)
Includes instructions for establishing an electronic office, document routing, electronic signature authorization, and command authorizations.

PN 513 - Electronic Travel Authorization* (Formerly DE 227)
Covers the rules and regulations that govern travel authorizations, and provides a corresponding walk through of the VE5 and VE6 documents.

PN 514 - Electronic Travel Vouchers* (Formerly DE 227)
Covers the rules and regulations that govern transportation, meals, lodging, and other travel expenses along with a corresponding walk through of the VP5 document.

PN 533 - Payment Vouchers* (Formerly DE 217)
Includes fundamentals of payment voucher preparation (electronic). Explains Vendor Identification Numbers (VID's), Object Class Coding, Service Dates, Payee Reference Information, and Support Information Requirements. See Voucher Processing for further information.

• GG8/GG9 Command Help*
  Information regarding object class codes and how to find the appropriate object class code in *DEFINE.
• GG3, GG4, and GGV Command Help*
  Includes information about looking up vendor identification (VID) numbers and requesting new VIDs with the GGV document.

PN 532 - Introduction to *DEFINE and Electronic Documents* (Formerly DE 232)
Includes fundamentals of *DEFINE's menu structure, on-line help, authorizations maintenance, electronic document basics, and system navigation.

PN 535 -Fiscal Year End Process* (Formerly DE 410)
The University of Texas at Austin operates on a 12-month fiscal year which begins Sept. 1 and ends Aug. 31. This handout reviews important UT fiscal year end process dates and deadlines, as well as activities carried out by the Office of Accounting during the 13th and 14th month. The activities discussed include account rollover, balance forwards, rollforward/rollback, and other adjusting entries.

* NOTE: PDFs are best viewed with Adobe Acrobat Reader 6.0 or later. Earlier versions may result in incomplete rendering of information. A free update of Adobe Acrobat Reader may be obtained from Adobe.