Vendor for the Destruction of Records Containing Confidential Information

Austin Task is the records management and destruction vendor recommended for destroying UT Austin records containing confidential information. This service was competitively bid by the Texas State Library and Archives Commission and is managed by the Council on Competitive Government (CCG).

• Contact Austin Task directly to arrange for document destruction services. The preferred method is to contact them by e-mail.
  • You must reference CCG contract #050815-CCG-DD on all service requests.
  • For departments with existing service use ut@austintask.com to schedule a pick up, request bins, or for other assistance. In the subject line enter the department name, building code, and room number. In the body of the e-mail, detail the service needed (for example: 2 bins full, 35 boxes of CD's, etc.) along with the contact person's name and phone number. Your email will be directed to the Austin Task transportation manager and will be added into the pickup queue. Allow at least 3 days for service.
  • If you have not previously used Austin Task, contact Ann Brandes ann@austintask.com. Indicate in the subject line and body of the e-mail that you are a UT department and need to set up new service.
  • If there are issues or difficulties, you may copy records management services on e-mails to Austin Task for assistance and support: recordsmgmt@austin.utexas.edu.
• A Purchase Order should be used to pay for services by Austin Task.
  • Always reference the contract number on your purchase order.
  • For recurring services, a departmental blanket order can be used. If total expenditures are estimated to be less than $5000 for the term of the blanket order, a PBO can be created. Payments will be processed on a VP1.
  • There may be a special circumstance where a purchase order cannot be created before the service. In those situations, payment can be processed on a VP2 as long as the contract number is referenced.
• Contact Purchasing for more information about the current contract: http://www.utexas.edu/admin/purchasing/discountagreement.html

As with other state records, approval to destroy confidential state records must be provided by Records Management Services. Upon their destruction or removal by Austin Task, Records Management Services must be notified. Please see the records disposal procedures page for more information.

For more information about Austin Task visit their web site: http://www.austintask.com/