Electronic Records Policy

University departments are encouraged, when possible and appropriate, to use all available electronic technologies that increase efficiency, reduce expenses or improve the methods to process, handle, retrieve, transmit and retain University records and information.

Electronic records must be retained and disposed of in accordance with the University's certified Record Retention Schedule. All official correspondence and business records are subject to the record retention policy whether in electronic or other tangible form. Preliminary drafts of letters, memos, spreadsheets, and transitory e-mails are normally not considered official records and do not need to be retained.

Email Retention Guidelines

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