Explanation of Fields

UT Number – UT Numbers are assigned by the Records Management coordinator in the Office of Accounting at the University of Texas at Austin. Agency Numbers contain an alpha code identifying the school or department responsible for maintaining the record copy (see Departmental Codes).

Record Title - The most general titles possible have been chosen. Explanations are provided for those titles that are not self-explanatory.

Retention Period - The total length of time records must be retained. Retention is expressed in years unless otherwise noted.

Archival Review - Those records series that must be transferred, or evaluated, for archival preservation. There are two types of archival review:

• I - Retain in university archives
• O - Review by university archivist

Comments - Contains information and references to notes which may be critical in making determinations about records.

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