How to Use the Schedule
- Open the University of Texas at Austin Records Retention Schedule (UTRRS) to search the most recent approved schedule for the university.
- Click the Find button (
 ), which looks like binoculars, to search for a record category. (e.g., "time" for time sheets.)
- Use the Find Again button (
 ) to continue to search for the same word.
Note: Agency Item Numbers that begin with AALL are designed to be used by the entire campus.
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When you find the correct category, write down the following to complete the Internal Approval to Dispose of State Records Form:
- UT Item Number
- Record Title
- Retention Period
- Archival Review Status
- Submit the appropriate Request for Internal Approval to Dispose of State Records Form.
- When you receive the approved form via campus mail, dispose of the records.
Frequently Asked Questions
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