Records Retention Schedule

Use the University of Texas at Austin Records Retention Schedule (UTRRS) to determine whether an official state record has met retention and archival review requirements. Entries that appear in red require archival review. Entries that appear in blue were added in the 2008 recertification.

This is the current, authoritative version certified by the Texas State Library and Archives in February 2008, which supercedes all previous editions and versions. Only retention and archival review requirements for records series listed in this version will be authorized for destruction.

Keys and guides to codes and notes can be found within the UTRRS. This information is also provided in the Guide to the UTRRS.

The State of Texas Records Retention Schedule provides standard retention and archival review requirements for records common to all state agencies. Where applicable you will find the state code corresponding to UTRRS code numbers in the State # column of the UTRRS. Links to pages of the state RRS codes appended to the UTRRS are provided for reference purposes only. UT departments must use codes listed in the UTRRS when requesting authorization to dispose of official state records.

Request for Internal Approval to Dispose of State Records

Back to Records Management Services Home Page

* Note: PDFs are best viewed with Adobe Acrobat Reader 6.0 or later. Earlier versions may result in incomplete rendering of information. A free update of Adobe Acrobat Reader may be obtained from Adobe.