Records Retention Schedule

Use the University of Texas at Austin Records Retention Schedule (UTRRS) to determine whether an official state record has met retention requirements. In addition to retention requirements, some types of records also have archival review or transfer requirements. Entries with red symbols in the archival review column require archival review or transfer.

This is the current, authoritative version of the UTRRS, which supersedes all previous editions and versions. Retention and archival review requirements for records series listed in this version will be authorized for destruction. Note that the interactive PDF version and the request form compatible version of the 2011 UTRRS contain abridged titles for some departmental record series titles. Contact Records Management Services for questions concerning departmental retention codes.

Keys and guides to codes and notes can be found within the interactive features of this PDF version of the UTRRS. This information is also provided in the Guide to the UTRRS.

The State of Texas Records Retention Schedule provides standard retention and archival review requirements for records common to all state agencies. Where applicable you will find the state code corresponding to UTRRS code numbers in the State # column of the UTRRS. Links to pages of the state RRS codes appended to the UTRRS are provided for reference purposes only. UT departments must use the codes listed in the UT Code column of the UTRRS when requesting authorization to dispose of official state records.

Request for Internal Approval to Dispose of State Records

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