Faculty / Staff Services

Account Creation and Control
How to create and manage budget groups and accounts

Accounts Payable Services
Accounts Payable is responsible for auditing, processing, and approving payment vouchers for goods and services purchased by all departments of the University. Payment Information, within Accounts payable, is responsible for distributing vendor payments, stopping payment or canceling local fund payments, preparing and issuing monthly financial reports (MFRs), processing of interdepartmental transfer vouchers (IDTs) and correction documents (VT6s), and distributing monthly statements of accounts (SOAs). Payment Information also enters bank deposits for the Office of Accounting.

Administration Services
The Administrative section of the Office of Accounting is dedicated to providing quality customer service to all sections within the Office of Accounting, other University departments and the general public.

Bursar (Cashier) Services
Collect monies owed The University by students, faculty/staff. Distribution of Cash/Tuition loans, scholarship and fellowship checks and financial aid checks

Cash Management Services
Responsible for interest allocations, cash investments, cash reports, cash handling procedures and controls, bank depository agreements and banking relations, bank reconciliations, and state appropriations reconciliations. The Cash Management section also submits vouchers for payment to the state through USAS, and is responsible for distribution of state warrants.

Contract and Grant Services
Responsible for post grant award administration, 26 account set up and monitoring, expenditure reporting to sponsors and outside agencies, requisition review and approvals, and overhead rate proposal preparation.

Contractor Services
Payments to independent contractors

User Services
The User Services (US) section is dedicated to helping users of the *DEFINE system. In addition to developing and teaching classes, US is also involved with helping users with questions by manning the Office of Accounting Helpline (1-8802), developing handouts for classes, commands and other accounting related information, documenting the *DEFINE system and maintaining online help and glossary articles, responding to email message inquiries, and maintaining expert lists for *DEFINE commands. Quality assurance, testing the system during development, and maintaining data integrity are other important functions of US.

Financial Reports Services
Responsible for monitoring all Education and General Funds, Designated Funds, Auxiliary Funds, Restricted Funds, Plant Funds, Retirement of Indebtedness Funds, and Agency Funds. They also prepare the Annual Financial Report and other related reports.

Imaging and Documentation Services (IDS)
Responsible for the permanent online storage of the Office of Accounting records so that paperwork sent to the Office of Accounting can be viewed online at any time.

Information Technology Services
Responsible for developing, enhancing, and maintaining accounting information modules within *DEFINE/UT Direct. In addition to *DEFINE/UT Direct maintenance, programmers work with Office of Accounting staff to develop reports and other tools to assist with different accounting needs.

Inventory Services
Inventory is responsible for maintaining equipment inventory records, attaching property identification tags to equipment, monitoring equipment transactions, providing annual inventory equipment listings to departments, administering departmental equipment procedures and auditing departmental inventory records.

Records Management Services
As of May 2003, the Office of Accounting became responsible for managing Records Retention for the University. Services include maintenance and distribution of the Records Retention Schedule, and processing the requests to dispose of state records.

Travel Services
Processes reimbursement forms for travel expenses incurred on official University business.

Scholarship and Fellowship Services
Processing departmental scholarship payments, and nonresident alien tax status evaluation.