Signature Desk Request Form

Create official unit and department

* Indicates a required field.

New unit information

* Proposed unit code
(7 digits)
* Reports-to unit (4 digits)
* Organization level
* Proposed unit head
(UT EID)
* Proposed unit head name
* Unit short title (22 char.)
* Unit long title (40 char.)
* Unit abbreviation
(2-4 char)

Upon creation of this unit do you wish also to move it into an electronic office?

Yes (Recommended)
No

The accounts in this unit will be managed by the office manager of the electronic office provided below:

* Electronic Office
* Name of Office Manager
* Office Manager UT EID

Please choose one of the following:
This unit should be added as a new department in the Department System (Recommended).
This unit will never have funds/accounts associated with it and should be added as a new department in the Department System (Organizational only unit).
This unit should not be added to the Department System because it is funding only (common for PI-units).

Person to notify upon completion:

* Name
* email
* Phone

Create subunit and subdepartment

* Indicates a required field.

This form should not be used for the creation of research units for principal investigators. Contact the Office of Sponsored Projects to have a research unit created.

New subunit information

* Proposed subunit code (7 digits)
* Reports to official unit (4 digits)
* Organization level
* Proposed subunit head (UT EID)
* Proposed subunit head name
* Subunit short title (22 char.)
* Subunit long title (40 char.)
* Subunit abbreviation (4 char. max.)

* Upon creation of this subunit do you wish also to move it into an electronic office?

Yes (Recommended)
No

The accounts in this unit will be managed by the office manager of the electronic office provided below:

Electronic Office
Name of Office Manager
UT EID

* Please choose one of the following:
This subunit should be added as a new subdepartment in the Department System (Recommended).
This subunit will never have funds/accounts associated with it and should be added as a new subdepartment in the Department System (Organizational only unit).
This subunit should not be added to the Department System because it is funding only (common for PI-units).

Person to notify upon completion:

* Name
* email
* Phone (digits only)

Delete a unit

* Indicates a required field.

* Unit
* Are there any units that report to the unit you want to delete? Yes No
* Are there any budget groups in the unit?
(look on GG5 screen in *DEFINE) Yes No
* Is there any inventory associated with the unit?
(look on NV3 screen in *DEFINE) Yes No
* Are there any positions in HRMS associated with the unit? Yes No
If you answered "yes" to any of these questions, you may not delete the unit. To reassign budget groups to another unit, contact Financial Accounting Services (FAS) at oa.fas@austin.utexas.edu. To reassign inventory, contact Inventory Services at oa.inventory@austin.utexas.edu.
* Reason for deletion

Department System Update

* Would you like for the above changes also to be made in the Department System?
Yes No

Person to notify upon completion:

* Name
* email
* Phone (digits only)

Change a unit head

* Indicates a required field.

* Unit
* Are there any active (have not expired) 26-accounts in this unit? Yes No

Current unit head

* UT EID
* Name

New unit head

* UT EID
* Name

Department System Update

* Would you like for the above changes also to be made in the Department System?
Yes No

Person to notify upon completion:

* Name
* email
* Phone (digits only)

Change unit "reports to"

* Indicates a required field.

This form is used for changing the reporting hierarchy (e.g., when a unit will be reporting to a different unit).

* Unit
* Current "reports to" unit
* New "reports to" unit

Department System Update

* Would you like for the above changes also to be made in the Department System?
Yes No

Person to notify upon completion:

* Name
* email
* Phone (digits only)

Update a unit

* Indicates a required field.

Change requested

* Unit (7 digits)

Check the box next to the field(s) you wish to update.
Unit short title
Unit long title
Unit organization level
Unit abbreviation(2-4 char)
Reason for the change

Department System Update

* Would you like for the above changes also to be made in the Department System?
Yes No

Person to notify upon completion:

* Name
* email
* Phone (digits only)

Move a unit into an electronic office

*Indicates a required field.

This form should not be used for moving accounts and budget groups. To move 26-accounts, submit a request to the Office of Sponsored Projects at osp@austin.utexas.edu. To move non-26 accounts, submit a request to Financial Accounting Services (FAS) at oa.fas@austin.utexas.edu.

The unit heads and UT EIDs provided below should be that of the units being moved, not the unit heads hierarchically over the units.

* Unit code (7 digits)	* Unit head name	* Unit head UT EID

The accounts in these units will be managed by the office manager of the electronic office provided below:

* Electronic Office
* Name of Office Manager
* Office Manager UT EID

Person to notify upon completion:

* Name
* email
* Phone

Update electronic office manager

* Indicates a required field.

This form is used to change a *DEFINE electronic office manager.

* Electronic office
* Previous office manager
* Name of new office manager
* UT EID of new office manager
* Unit in office owned by authorized signer of this form

Person to notify upon completion:

* Name
* email
* Phone (digits only)

Update manual signers

* Indicates a required field.

This form is used for updating manual signature authority only and does not apply to electronic signature authority.

Unit level Unit level help pop-up

Budget group level Budget group level help pop-up

Unit

Unit name

Budget group Budget group help pop-up

Owning unit Owning unit help pop-up

Unit name

Add Signers

Please note that unit heads have automatic signature authority for their units and a request is not required.
Add the following individuals as authorized signers:

Signer Name	UT EID	Authorization Period
		Indefinitely From to
		Indefinitely From to
		Indefinitely From to
		Indefinitely From to

Remove Signers

Signer Name	UT EID	Effective Date	Reason for removing signer

Person to notify upon completion:

* Name
* email
* Phone (digits only)

Update department system information

*Indicates a required field.

This form is used for updating department information as shown in the Department System.

Change requested to:

* Unit or subunit code

Check the box next to the field(s) you wish to update.
Full title
Full title for sorting
Short title
Familiar title
Department manager name
Department manager UT EID
Reports-to department code

If this department has more than one head, for example: co-directors, please enter the additional head.

Department head name

Department head UT EID

Second department head name

Second department head UT EID

Primary office address and location

Mail code
Campus building
Campus room
Campus address
Phone 1
Phone 2
Fax
Please make the Web address as specific to this department as possible.
Web address
email

Affiliated departments

Please enter any departments closely affiliated with this department, such as those that have a similar mission, support similar, disciplines, or perfrom closely related functions. For example, McDonald Observatory is closely affiliated with Astronomy, or Intercollegiate Athletics for Men with Intercollegiate Athletics for Women.

Department

Department attributes

You may select any attributes that describe this department.

Department keywords

Keywords aid in the search of your department within the Department System. Each keyword can be up to forty (40) characters long. Each field can contain as many words as you would like, as long as the character limit is not exceeded. Please do not include personal names.

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15.

16.

17.

18.

19.

20.

Department history

Department expiration date

Previous Department Codes:

Next Department Codes:

Department

Department Identifiers

Accounting Unit Code (7 char.)
*DPUSER Department Prefix

Person to notify upon completion:

* Name
* email
* Phone (digits only)

Delete an electronic office

* Indicates a required field.

* Electronic Office
* Name of Office Manager
* UT EID of Office Manager
* Does this electronic office own any units? Yes No

Person to notify upon completion:

* Name
* email
* Phone (digits only)

Services Navigation

Signature Desk Request Form

Create official unit and department

New unit information

Department information

Department types

Department attributes

Department keywords

Person to notify upon completion:

Create subunit and subdepartment

New subunit information

Subdepartment information

Department types

Department attributes

Department keywords

Person to notify upon completion:

Delete a unit

Department System Update

Person to notify upon completion:

Change a unit head

Current unit head

New unit head

Department System Update

Person to notify upon completion:

Change unit "reports to"

Department System Update

Person to notify upon completion:

Update a unit

Change requested

Department System Update

Person to notify upon completion:

Move a unit into an electronic office

Person to notify upon completion:

Update electronic office manager

Person to notify upon completion:

Update manual signers

Add Signers

Remove Signers

Person to notify upon completion:

Update department system information

Change requested to:

Primary office address and location

Affiliated departments

Department attributes

Department keywords

Department history

Department Identifiers

Person to notify upon completion:

Delete an electronic office

Person to notify upon completion: