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Office of Accounting

Signature Desk Request Form

Please select the actions you would like to take:
(select all that apply)



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For questions about these forms, contact oa.signaturedesk@austin.utexas.edu.

Create official unit and department

* Indicates a required field.

New unit information

  • Proposed unit code help pop-up




The accounts in this unit will be managed by the office manager of the electronic office provided below:




Department information Department information help pop-up

You are being asked to complete department information because for every new unit code that is created, a corresponding department is created in the Department System. The Department System represents the official organizational structure of the university, so when new units are created, departments are also created to match the hierarchical relationship of units.

Department types Department types help pop-up

Please select at least one department type but no more than four.

Department attributes Department attributes help pop-up

You may select any attributes that describe this department.

Department keywords

Keywords aid in the search of your department within the Department System. Each keyword can be up to forty (40) characters long. Each field can contain as many words as you would like, as long as the character limit is not exceeded. Please do not include personal names.

Person to notify upon completion:

Create subunit and subdepartment

* Indicates a required field.

This form should not be used for the creation of research units for principal investigators. Contact the Office of Sponsored Projects to have a research unit created.

New subunit information

  • Proposed subunit code help pop-up




The accounts in this unit will be managed by the office manager of the electronic office provided below:




Subdepartment information Subdepartment information help pop-up

You are being asked to complete subdepartment information because for every subunit (non-PI unit) that is created, a corresponding subdepartment is created in the Department System. The Department System represents the official organizational structure of the university, so when new subunits are created, subdepartments are also created to match the hierarchical relationship of units.

  • Reports-to department help pop-up

Department types Department types help pop-up

* Please select only one department type.

Department attributes Department attributes help pop-up

You may select any attributes that describe this subdepartment.

Department keywords

Keywords aid in the search of your subdepartment. Each keyword can be up to forty (40) characters long. Each field can contain as many words as you would like, as long as the character limit is not exceeded. Please do not include personal names.

Person to notify upon completion:

Delete a unit

* Indicates a required field.

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  • If you answered "yes" to any of these questions, you may not delete the unit. To reassign budget groups to another unit, contact Financial Accounting Services (FAS) at oa.fas@austin.utexas.edu. To reassign inventory, contact Inventory Services at oa.inventory@austin.utexas.edu.

Department System Update


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Person to notify upon completion:

Change a unit head

* Indicates a required field.

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Current unit head

New unit head

Department System Update


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Person to notify upon completion:

Change unit "reports to"

* Indicates a required field.

This form is used for changing the reporting hierarchy (e.g., when a unit will be reporting to a different unit).

Department System Update


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Person to notify upon completion:

Update a unit

* Indicates a required field.

Change requested

  • Check the box next to the field(s) you wish to update.







Department System Update


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Person to notify upon completion:

Move a unit into an electronic office

*Indicates a required field.

This form should not be used for moving accounts and budget groups. To move 26-accounts, submit a request to the Office of Sponsored Projects at osp@austin.utexas.edu. To move non-26 accounts, submit a request to Financial Accounting Services (FAS) at oa.fas@austin.utexas.edu.

The unit heads and UT EIDs provided below should be that of the units being moved, not the unit heads hierarchically over the units.

* Unit code (7 digits) * Unit head name * Unit head UT EID

The accounts in these units will be managed by the office manager of the electronic office provided below:

Person to notify upon completion:

Update electronic office manager

* Indicates a required field.

This form is used to change a *DEFINE electronic office manager.

Person to notify upon completion:

Update manual signers

* Indicates a required field.

This form is used for updating manual signature authority only and does not apply to electronic signature authority.

Add Signer(s)

Please note that unit heads have automatic signature authority for their units and a request is not required.
Add the following individuals as authorized signers:
Signer NameUT EIDAuthorization Period
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to
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Unit level help pop-up
Unit
Unit name
Budget group level help pop-up
Budget group Budget group help pop-up
Owning unit Owning unit help pop-up
Unit name

Remove all manual signature authority for the following UT EID(s)

The individuals listed below will have their manual signature authority expired in all units and budget groups where they currently have manual signature authority.


Signer NameUT EIDEffective Date

Remove

Remove the following individuals as authorized signers:
Signer NameUT EIDEffective Date
Unit level help pop-up
Unit
Unit name
Budget group level help pop-up
Budget group
Owning unit
Unit name

Person to notify upon completion:

Update department system information

*Indicates a required field.

This form is used for updating department information as shown in the Department System.

Change requested to:

  • Check the box next to the field(s) you wish to update.
  • Reports-to department help pop-up
  • If this department has more than one head, for example: co-directors, please enter the additional head.

Primary office address and location

  • Please make the Web address as specific to this department as possible.

Affiliated departments

Please enter any departments closely affiliated with this department, such as those that have a similar mission, support similar, disciplines, or perfrom closely related functions. For example, McDonald Observatory is closely affiliated with Astronomy, or Intercollegiate Athletics for Men with Intercollegiate Athletics for Women.

Department attributes Department attributes help pop-up

You may select any attributes that describe this department.

Department keywords

Keywords aid in the search of your department within the Department System. Each keyword can be up to forty (40) characters long. Each field can contain as many words as you would like, as long as the character limit is not exceeded. Please do not include personal names.

Department history Department history help pop-up

  • Previous Department Codes: Previous department codes help pop-up
    Next Department Codes: Next department codes help pop-up

Department Identifiers

Person to notify upon completion:

Delete an electronic office

* Indicates a required field.

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Person to notify upon completion: