Contractor Services

Spotlight:

• New Electronic Document PBS Release
• Travel Reimbursement Changes for Non-Employees

The Office of Accounting is responsible for processing payments for services provided by individuals (independent contractors) and reimbursements for non-employee travel expenses.

Prior approval to obtain the services of an individual or partnership is required through an Authorization for Professional Services (APS) Form and Independent Contractor Checklist*. A Payee Information Form (PIF)* is also required to properly establish a vendor record for the payee. Once these forms have been completed, a payment voucher should be submitted to the Office of Accounting for review and final approval. Payment vouchers (VP2) can be created electronically using *DEFINE.

The Office of Accounting is also responsible for year-end reporting of non-employee compensation required by the IRS on forms 1099 and 1042S (for Non U.S. citizens).

APS Procedures *

Payments to International Non-Employees*

•J visitors - Departmental Checklist*
•B visitors - Departmental Checklist*
•B1/B2 - WB/WT Qualification Statement*

DE 316 - Independent Contractor or Casual Employee - APS/PBS Presentation

Vendor Information**

Frequently Asked Questions (FAQs)

Contact Contractor Services

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**NOTE: This system is in UT Direct and requires proper authorizations in *DEFINE.