Office of Accounting
Online Training Library

*DEFINE

• Introduction to *DEFINE
  This series explains basic navigation, authorization information, and helps new *DEFINE users get started.


• *DEFINE Screen Composition (4 minutes)—Learn about the different functionalities of a screen.
• *DEFINE Organization (2 minutes)—Find out how the menu system works.
  
• *DEFINE Navigation Keys (2 minutes)—Understand how to move around in *DEFINE.
• *DEFINE Authorizations (5 minutes)—Learn more about command authorizations.
• *DEFINE Help Resources (5 minutes)—Discover useful resources for learning more about this application.


• Copy Code Schemes (4 minutes)
  A code scheme allows you to monitor transactions for your *DEFINE electronic office by assigning values to any of the six different code fields. Each office may have one formal scheme. You may create a scheme as simple or complex as your needs require.
• Setting Up Profiles in *DEFINE (3 minutes)
  Profiles are a way to customize settings in *DEFINE. This demonstration shows how to set up profiles for desk and administrative view, as well as the Good Morning Screen.

Office Management

• Move a Unit into a Master View (2 minutes)

Payments

• GGV Creation Demonstration (3 minutes)
• Regenerating Transactions (3 minutes)
  Voucher documents sometimes display the error message, "You cannot disencumber more than 0.00." This movie demonstrates how to correct that message.

Reporting

• Accounting Reporting* (34 minutes)
  How to create and download accounting reports using IF2 in *DEFINE.
• Departmental Reporting* (49 minutes)
  How to create and print departmental reports using IF2 in *DEFINE.
• Inquiry Views* (20 minutes)
  How to create and use inquiry views for reporting in *DEFINE.

Travel

• Regenerating Transactions (3 minutes)
  Voucher documents sometimes display the error message, "You cannot disencumber more than 0.00." This movie demonstrates how to correct that message.
• VE5—Electronic Travel Authorizations* (49 minutes)
  How to create and process electronic travel authorization documents in *DEFINE.
• VE6—Travel Authorization Corrections* (30 minutes)
  How to correct electronic travel authorization documents in *DEFINE.
• VP5—Electronic Travel Vouchers* (53 minutes)
  How to create and approve electronic travel payment vouchers in *DEFINE. This webcast covers a number of helpful resources available and some travel rules and regulations.

* Note: Viewing webcasts requires the Envivio plug-in. Envivio and installation instructions are available at http://webcast_plugin.theacesbuilding.com/.