Office of Accounting
Training Video Library

*DEFINE

• Copy Code Schemes** (4 minutes)
  A code scheme allows you to monitor transactions for your *DEFINE electronic office by assigning values to any of the six different code fields. Each office may have one formal scheme. You may create a scheme as simple or complex as your needs require.
• Fiscal Year-End Process* (25 minutes)
  The basic terms and processes that departments need to know when one fiscal year ends and another one begins.
• Introduction to *DEFINE
  This series explains basic navigation, authorization information, and helps new *DEFINE users get started.


• *DEFINE Screen Composition** (4 minutes)—Learn about the different functionalities of a screen.
• *DEFINE Organization** (2 minutes)—Find out how the menu system works.
  
• *DEFINE Navigation Keys** (2 minutes)—Understand how to move around in *DEFINE.
• *DEFINE Authorizations** (5 minutes)—Learn more about command authorizations.
• *DEFINE Help Resources** (5 minutes)—Discover useful resources for learning more about this application.


• Setting Up Profiles in *DEFINE ** (3 minutes)
  Profiles are a way to customize settings in *DEFINE. This demonstration shows how to set up profiles for desk and administrative view, as well as the Good Morning Screen.

Departmental Accounting

• Copy Code Schemes** (4 minutes)
  A code scheme allows you to monitor transactions for your *DEFINE electronic office by assigning values to any of the six different code fields. Each office may have one formal scheme. You may create a scheme as simple or complex as your needs require.
• Departmental Coding* (29 minutes)
  How to code departmental transactions for reporting and reconciliation purposes.
• Reconciliation* (40 minutes)
  An overview of the reconciliation process and how to use the LMM module to create departmental records.

Office Management

• Creating Command Authorizations** (3 minutes)
  Command authorizations are assigned to desk and view combinations and control which commands users have authority to use.
• Electronic Document Routing** (5 minutes)
  An overview of electronic document routing as set up in *DEFINE and how to create default departmental routing and exceptions.
• Introduction to US1** (9 minutes)
  An overview of the *DEFINE US1 command's capabilities.
• Move a Unit into a Master View** (2 minutes)

Payments

• GGV Creation Demonstration** (3 minutes)
• Regenerating Transactions** (3 minutes)
  Voucher documents sometimes display the error message, "You cannot disencumber more than 0.00." This movie demonstrates how to correct that message.

Reporting

• Accounting Reporting* (34 minutes)
  How to create and download accounting reports using IF2 in *DEFINE.
• Departmental Reporting* (49 minutes)
  How to create and print departmental reports using IF2 in *DEFINE.
• IF2 Report Writer—Part 1: Planning* (45 minutes)
  An overview of report writer options, criteria, fields, and print options.
• IF2 Report Writer—Part 2: Formatting* (36 minutes)
  How to format transaction listing reports and comparative analysis reports.
• Inquiry Views* (20 minutes)
  How to create and use inquiry views for reporting in *DEFINE.

Travel

• Regenerating Transactions** (3 minutes)
  Voucher documents sometimes display the error message, "You cannot disencumber more than 0.00." This movie demonstrates how to correct that message.
• VE5—Electronic Travel Authorizations* (49 minutes)
  How to create and process electronic travel authorization documents in *DEFINE.
• VE6—Travel Authorization Corrections* (30 minutes)
  How to correct electronic travel authorization documents in *DEFINE.
• VP5—Electronic Travel Vouchers* (53 minutes)
  How to create and approve electronic travel payment vouchers in *DEFINE. This webcast covers a number of helpful resources available and some travel rules and regulations.

UT Direct

• Setting UT Direct Personal Authorizations** (3 minutes)
  This movie demonstrates how to choose personal authorizations such as fiscal year or desk/view combination in UT Direct.

* Note: Viewing webcasts requires the Envivio plug-in. Envivio and installation instructions are available at http://webcast_plugin.theacesbuilding.com/.

** Note: These videos require the Flash plug-in. The Flash plug-in and instructions are available from Adobe.