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Budget Office

What do I budget?

Budget Groups that have been budgeted in the past.

To see what budget groups are currently budgeted, use the Document Status Listing on the web:

If a budget group is on this list as budgeted, then a budget update document (BUD) has to be created and approved forward for it. As long as the budget group is listed as budgeted, the budget group will show up in the official budget.

If you want to zero out a budget, you must create the BUD, zero out the numbers and approve it forward. Because two years of data appears in the printed budget, a budget group can only be removed from the budget when both years are zero in the BUD.

New Budget Groups to the Budget


14 & 20 Accounts – These accounts have to be reconciled so they are only budgeted if there is a permanent funding source.  The funding source would show up in the Reconciliation Section of the BUD as a commitment, allocation, or account transfer.


Designated (19) & Auxiliary (29) Funds – The general rule is that a budget group should have recurring annual income of $50,000 or more to be budgeted.

Service Center Accounts (18) – Any new service center budgets should be reviewed by the Indirect Cost section of the Office of Accounting (Virginia Oviedo)

Contracts & Grants (26) – Few departmental 26 accounts are budgeted through the operating budget process. Those that are budgeted are in large research units that use clearing accounts and have many administrative & professional personnel.

Gifts & Endowed Income (30) – Gifts are generally not budgeted in individual 30 accounts. Endowed 30 accounts can be budgeted using the proposed FY 11-12 payout rate of .3215 times the LTF units. The Budget Office added many new 30 accounts at the request of Dean’s Offices prior to the endowment income load so for these, the income is already in the BUD.

For non-E&G accounts, the Budget Office analyzes the totals that have been budgeted at the department level and compares to actual trends in previous years. The Budget Office then creates BUDs on non-numeric budget groups (“dummy”) to bring the total budget in line with our forecasts.