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Budget Office

Budget Office Review of Certain Salary Changes

Contained within the University of Texas System Budget Rules and Procedures are certain items requiring approval by UT System Administration and/or the Board or Regents. The full list of Budget Rules and Procedures can be found here: http://www.utsystem.edu/cont/Policies_Rules/Rules/2014rules.pdf.

The below subset of these Rules applies to salary changes that may require Budget Office review and subsequent follow-up. For UT Austin, Presidential approval is required for those items that must also be sent to UT System Administration.

  1. BUDGET AMENDMENTS
    1. Items requiring approval of the U. T. System Administration and subsequent approval by the U. T. System Board of Regents through the Consent Agenda
      1. New appointments of tenured faculty (Regents’ Rule 31007).
      2. Award of tenure to any faculty member (Regents’ Rule 31007)
      3. New appointments as Regental Professor, Dean Emeritus, Chair Emeritus, or Professor Emeritus (Regents’ Rule 31001). Titles set forth in Regents’ Rule 20301 including Chancellor Emeritus, President Emeritus and similar honorary designations are conferred by the U.T. System Board of Regents through the full agenda.
      4. Appointments, promotions, and salary increases involving the president (Regents’ Rules 20201, 20202, 20203).
      5. New contracts or contract changes involving athletic directors or head coaches whose total annual compensation equals or exceeds the amount specified by Regents’ Rule 10501 Section 2.2.12. (2.2.12- Athletic Employment Agreements. Contracts with head coaches and athletic directors except those with total annual compensation of $250,000 or greater, as covered by Rule 20204.)
      6. Compensation changes for employees whose total annual compensation is $1,000,000 or above (Regents’ Rule 20204).
      7. Compensation changes for Key Executives as defined by Regents’ Rule 20203.( Key executives are defined as: the Chancellor, General Counsel to the Board, Chief Audit Executive, Executive Vice Chancellors, presidents of each of the U.T. System academic and health institutions, and Vice Chancellors.)
    1. Items requiring approval of U. T. System Administration (no Consent Agenda approval required)
      1. Compensation changes for employees whose total annual compensation is $500,000 or more but less than $1,000,000 (Regents’ Rule 20204). (Total Annual Compensation- includes salaries or wages, practice plan supplements, incentive plan payments, and unpaid deferred compensation and excludes employer-provided insurance, expense allowances, employer contributions to Teachers Retirement System of Texas and Optional Retirement Program, and other fringe benefits.)
      2. Salary increases involving tenured faculty of $10,000 or more at academic institutions and $25,000 or more at health-related institutions. This includes one-time merit payments.
      3. Appointments and promotions involving administrative and professional personnel reporting directly to the president, a vice president, or the equivalent.
      4. Salary increases of $10,000 or more involving administrative and professional personnel reporting directly to the president, a vice president, or the equivalent. This includes one-time merit payments.
      5. All appointments and salary increases of $10,000 or more involving employees serving under written employment contracts. This includes one-time merit payments.
    1. Effective date of appointments and salary increases
      1. Any increase in an approved salary rate for the current fiscal year without a change in classification or position is not to be effective prior to the first day of the month in which the required final approval of the rate change is obtained.
      2. A salary rate increase resulting from an appointment to another classification or to a position involving new and different duties may be made effective to the time of the first performance of duties under the new appointment.
      3. The effective date of an appointment is the date on which the individual is first to perform service for the institution under that appointment.
      4. The original appointment during a fiscal year of a person not in a budget for that year or not under an existing appointment for that year may relate back to the first performance of duties during the fiscal year although such person may have been employed in a previous fiscal year and although an increased salary rate for the same classification or position is involved.