Phase 1 Training

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The information on this page pertains to HRMS Phase 1. Training for HRMS Phase 2, set to deploy in November 2009 is located here.

Classes

UT Austin users can enroll for Human Resource Management System (HRMS) Phase 1 training through TXClass.

Hands-on classes are listed under PN704 and are three hours in length.



Training Guides and Useful Reading

HRMS User Guide (PDF)

• This guide provides information on understanding the HRMS application and instuctions for HRMS processes. It is the same guide distributed at PN704 classes. You will need Adobe Acrobat Reader to view the HRMS User Guide. For a free update, visit Adobe.
  
  

Information on Routing and Authorizations (MS Word)

• This document describes how routing and authorizations were copied into HRMS and is intended for *DEFINE office managers and delegates.
  
  

Video Library

HRMS Production System Demos (UT EID required)

Please view the video demonstrations related Phase 1 of HRMS prior to attending a training session. These videos will help you become familiar with HRMS, but are not meant to be a substitute for actual training. NOTE: Many of the training videos do not include audio.

• Navigation (6 minutes)
  An overview on navigating through HRMS.
  
  
• Modify a Position (5 minutes)
  An overview on modifying a position in HRMS.
  
  
• Create a New Position videos (27 minutes for entire series)
  These videos walk users through the Create a New Position process. Watch them all for a complete overview.
  Start (4 minutes)
  Section 1: General (3 minutes)
  Section 2: Salary & Funding (3 minutes)
  Section 3: Purpose & Functions (3 minutes)
  Section 4: Qualifications (4 minutes)
  Section 5: Working Conditions (1 minute)
  Section 6: Justification (1 minute)
  Section 7: Recruiting (5 minutes)
  Section 8: Document Review (3 minutes)
  
  
• Reclassify a Filled Position videos (14 minutes for entire series)
  These videos are divided according to the sections of the Reclassify a Filled Position document. Watch them all for a complete overview.
  Introduction & General (4 minutes)
  Purpose and Functions (3 minutes)
  Qualifications (1 minute)
  Working Conditions (1 minute)
  Justification (1 minute)
  Incumbent (1 minute)
  Appointments (1 minute)
  Document Review (2 minutes)
  
  
• Recruiting Summary videos (19 minutes for entire series)
  These videos are divided according to the sections of a Recruiting Summary. Watch them all for a complete overview.
  Applicants (8 minutes; this video also shows how to find Recruiting Summaries)
  Communications (2 minutes)
  Hire (4 minutes)
  Recruiting (3 minutes)
  Document Review (2 minutes)
  
  
• Reviewing and Approving Documents (2 minutes)
  This overview is intended for staff who review and approve documents and shows how documents look in HRMS.
  

Helpful Background Information

• HRMS Project Overview (10 minutes)
  An overview on HRMS and the project's background. This video includes audio.
  
• *DEFINE Authorizations (5 minutes)—Learn more about command authorizations. This video is helpful for setting up routing and authorizations in HRMS. This video does not include audio.
  

• Creating Command Authorizations (3 minutes)
  This video is helpful for setting up routing and authorizations in HRMS. Command authorizations are assigned to desk and view combinations and control which commands users have authority to use. This video does not include audio.
  
• Electronic Document Routing (5 minutes)
  An overview of electronic document routing as set up in *DEFINE and how to create default departmental routing and exceptions. This video is helpful for setting up routing and authorizations in HRMS. This video does not include audio.
  
• Introduction to US1 (9 minutes)
  An overview of the *DEFINE US1 command's capabilities.This video is helpful for setting up routing and authorizations in HRMS. This video does not include audio.
  

• MS Outlook-Create a Rule (3 minutes)

  Create a rule in MS Outlook to manage HRMS e-mail notifications for document changes separate from other e-mail. This video does not include audio.

All of the demonstrations are streamed through a Flash player, so you need to have the latest version of Macromedia Flash installed on your computer. To download it, please visit Adobe.

Support Resources

To report an issue, contact HRMS support.