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HRMS Tip: Modifying Position End Dates
What is the position end date and how do I modify it?
The End Date is the date when a position will no longer exist in your organization.
Most positions will not need to be ended if they become vacant. Rather, a position can be posted and filled, held for posting at a later date, filled immediately if it is not benefits eligible, reclassified to meet departmental needs, or modified to be inactive if it is not immediately needed. A position should be ended only if there is no longer a foreseeable need for it within your organization.
End dates may be changed based on these guidelines:
- The end date can occur in the past, only if the assignment (appointment) has ended first or if the position has never been filled. The position must be vacant on the end date.
- The end date must not (and cannot) change the benefits eligibility of the position.
- If the position is non-benefits eligible, the end date in conjunction with the hours per week on the position cannot cross the benefits eligibility threshold of 20 hours per week and 4 ½ months.
- If benefits eligibility needs to change on a position, a new position will need to be created.
To add an end date to a position that is currently open ended or to extend or shorten an end date, Modify the position. Enter a date or use the calendar lookup icon in the Position End Date field (located in the Modify Position – Document Section). Save and route your document for approval.
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