View Position Details

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The View Position Details page, shown below, serves as a portal to extensive information related to the faculty position. You can access this page by selecting the Position|Details tabs from any page header. You can also use Browse Positions to locate a position within a unit/subunit and view its details.

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  1. To view details for a specific faculty position within your department, enter the position ID in the text field, using the lookup as needed, and select a View as of date (the default is today's date) by clicking the calendar icon or by entering the date manually using the MM/DD/YYYY (month/day/year) format.
  2. Click Go.

The following information is presented on this page. NOTE: Click the Help icon (help_link) for details about a specific block of information. If applicable, the [edit] link enables you to modify and save specific information. If the position's purpose or functions have been revised/updated, a history icon (see legend below the Navigation Menu) will be displayed. Click the icon to view the corresponding history of changes.

    Information in this section provides basic attributes of the position:

    • Position ID (status) – The unique ID number assigned to a position when it is created. A position has one of the following statuses: Pending, Active, Inactive, Future, Ended (Expired), In Process, or Cancelled. (Click here for more information.)
    • Position Type – The position’s job type or category. (Click here for job category information.)
    • Job Title (job code) – The title as listed in the Pay Plan along with its corresponding numeric designation.
    • Job Category – Used to group job codes for reporting, routing, and auditing purposes. (Click here for more information.)
    • FLSA Status – The Fair Labor Standards Act (FLSA) of 1938 applies when an employee is on leave without pay (LWOP) and has FMLA coverage due to a Workers' Compensation Insurance injury. The act also requires that covered non-exempt workers receive overtime pay at 1.5 times the employee's regular pay rate for all hours worked over 40 hours in a seven-day workweek. In addition, employees must be paid at least the federal minimum wage.
    • Basis – The duration of an employee’s assignment—typically nine or 12 months.
    • Security Sensitive – Security-sensitive positions are those that require a criminal background check.
    • Recruiting – Identifies whether or not a competitive search process is required before an incumbent can be assigned.
    • Background Check Account – The departmental funding source that subsidizes the costs of criminal background checks. NOTE: The university requires that criminal background checks be run on all applicants hired for security-sensitive positions. (Click here to view university policy.) The cost of background checks is subsidized by a departmental funding source. When creating an assignment for a security-sensitive position, you must enter an account number so that the background check can be requested. If no account number is entered, the assignment document cannot be processed.

    A reporting structure identifies the hierarchical relationships among university entities (e.g., people, positions, departments). The structure is often represented graphically as a chart that shows who reports to whom. In some cases, a position might report to more than one supervisor or department. In addition to maintaining the university’s chain of command, the reporting structure ensures a process for efficient information sharing.

    Terms appearing in this section:

    • Owning Unit (code) – The name and code of the position's originating unit.
    • Primary Reports To – The following information is displayed:
      • Job Title (Position ID) – The title and assigned position ID number of the Reports to supervisor.
      • Incumbent Name (EID) – Reports to supervisor's name and EID.

    A position embodies the attributes of a specific job and is referenced by a unique six-character alphanumeric ID number. The position occupies a place on the department's organizational chart.

    Terms appearing in this section:

    • Incumbent (EID) – Name of the faculty member currently filling the position, followed by his/her EID, which is linked to the corresponding Incumbent View page. If empty, the position is designated "Vacant."
    • Tenure Status – The ranking a faculty member holds based on professional standing at the university. (Click here for more information.)
    • Source Document ID – The document that was last processed on the position, if any.
    • Origination Date – The date the position is available to be filled for the first time—recognized as the date the “box” shows up on the organizational chart.
    • End – Date on which the position is scheduled to terminate, if applicable. (Click here for more information.)
    • Recurring – Designated when the position is created, this attribute identifies the begin and end dates that an incumbent may be assigned to the position throughout each yearly cycle. (Click here for more information.)
    • Pay Type – The method used to pay an employee’s salary: hourly or monthly.
    • Hours per Week (percent time) – The percentage of work time a person assigned to a position is expected to work during a 40-hour week. For example, 40 hours of work equals 100% time; 10 hours equals 25% time.
    • Salary Spread Eligible – Indicates whether the position is eligible for salary spread. Academic personnel who work from 1 September to 15 January and from 16 January to 31 May (which represents nine months of employment) can elect to have their salary spread over 12 months.
    • Position of Special Trust – A Position of Special Trust is any position that gives incumbents special privileges or elevated access to systems or Category-1 data. (Click here for more information.)
    • Benefits Eligible – A position that requires 20 hours or more of work per week and is continuous for a period of four and one-half months or more makes it eligible for certain benefits.
    • Retirement Plan – Based on the job code and benefits eligibility, a position may be eligible for retirement benefits through Teacher Retirement System (TRS) or Optional Retirement Plan (ORP).
    • Drive UT Vehicle – Indicates whether driving a vehicle is an essential function of the position.

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