HRMS Testing

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Functional testing involves evaluating the HRMS system to see if it effectively handles business processes according to its intended design and meets users’ needs. Phase 2.5 testing  will continue from January through March 2010. Ongoing team testing will occur throughout deployment of each Phase 2.5 feature.


The following are resources to help testers:

HRMSD Qual—Use the Qual environment for testing.

HRMS Issue Reporting System (JIRA) (UT EID required)—Testers should report issues using JIRA, an issue tracking software.

VIDEO—How to Report an Issue with JIRA (For UT Austin)—Watch this four-minute video to learn how to easily report an issue in JIRA.

VIDEO—How to Report an Issue with JIRA (For all other campuses)

Business Rule Database (EID and password required)

Phase 2.5 Testing Ideas*

• Summer Assignments Testing Scenarios (PDF version) March 2010
• Summer Assignments Testing Scenarios (Excel version) March 2010
• Summer Assignments Business Rules (PDF version) March 2010
• Summer Assignments Business Rules (Excel version) March 2010
• Mass Update Document Testing Scenarios (PDF version) February 2010
• Mass Update Document Testing Scenarios (Excel version) February 2010
• Budgetary Funding Testing Scenarios (PDF version) January 2010
• Budgetary Funding Testing Scenarios (Excel version) January 2010

*Please note that scenarios are provided in two different formats but their content is the same.

For testing purposes at this time, please use Firefox as your browser.

Location Information for Austin

Testing will occur in the NOA building at the corner of 27th Street and Wichita. Parking validation will be available.

2010 QUAL Refresh Dates

January 17

February 21

March 21

April 18

May 16

June 20

July 18

August 22

September 19

October 17

November 21

December 12

Why are QUAL Refresh Dates Important? Document data stored in the QUAL (HRMSd test environment) refreshes once a month and is replaced with data from the production (live environment). This means that created documents and changes to positions you make for the purposes of testing and training will be erased from the system after these dates. Depending on what you are testing or working with, you may need to re-create new documents.

Background Documents

Information on Routing and Authorization Setup for UT Austin (PDF)

Information on Routing and Authorization Setup for other campuses (PDF)

Please check this site for news and answers to frequently asked questions brought up during the testing period. If you have further questions contact Erin McDowell at erin.mcdowell@austin.utexas.edu. Campuses other than UT Austin should send questions to

hrms-sharedservices@utlists.utexas.edu.